An opportunity has arisen for a diligent Finance Assistant to join our small friendly team in a commercial working environment.
The successful candidate will have a keen eye for detail and a passion for providing top-tier financial support.
Duties include:
Purchase Ledger
- Record all invoices and payments received daily/ supplier statement reconciliations
- Build relationships with key supplier finance teams
- Check expenses comply to policy and record
- Assist Head of finance in recommending payments
- Control and administer purchase orders and expense claims
- Keep filing system up to date
- Posting and monitoring petty cash
- Investigating purchase ledger queries
- Assist Head of Finance in developing reports
- Submit payments runs for approval making sure these reconcile with purchase ledger
- Check payments are authorised and make payments
Sales Ledger
- Reconcile and prepare invoices from Customer service team
- Investigate queries and process corrections
- Support management on credit control with queries regarding customer invoices
- Liaise with operation managers in respect of customer requirements.
- Compile reports as required by Head of Finance
- Download bank statements and reconcile payments on Xero.
- Process payment from website through Xero
Cash Book
- Reconcile/Post bank transactions for various bank accounts on Xero and other software's
- Investigate any discrepancies and errors in accounts against statements
Other
- Answering inbound calls to assist other key members of staff when required
- Resolve email and telephone queries regarding invoices and credit notes
- Assist Finance Manager with any other duties that reasonably come with the role.
- Assist and preparing in submitting VAT Returns and Government Surveys
Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organisation.
Skills Required:
- Knowledge of accounting software Xero
- Impeccable accuracy and diligence
- High standard of literacy and numerical skills required
- Excellent Microsoft Office skills; especially Excel
- Excellent time-keeping
- Ability to build good working relationships
- Good attention to detail
- To work as part of a close team but on own initiative