Office Administrator
Epsom, Surrey
9-5pm Office Based
£22,750
The Office Administration function is a role that involves a high level of liaison at many different levels, the successful candidate must be able to demonstrate exceptional communication skills and an ability to interact effectively at all levels. The role is pivotal to the success of the Centre Management operation as this person will need to ensure that there is close liaison between all on-site parties, including security and cleaning personnel.
This is an all-encompassing role which requires a self-motivated person who can take a hands-on approach to all tasks.
Main Duties:
- Ensure incoming and outgoing mail is sorted and dealt with in the correct manner.
- Ensure that the telephone is timeously answered in a professional manner.
- Deal with all ad hoc general enquiries and help build the relationship between tenants, contractors and centre management.
- Liaise with local charities and book promotional space.
- Prepare weekly planner of booked promotional space.
- To ensure visitors' report to the onsite security control room to register.
- Draft and process licenses for tenant parking and inform LSH accounts department. Also responsible for negotiating annual renewals.
- Liaison with landlords, customers, community groups, local authorities, media partners and surrounding third parties.
- To comply with Health & Safety Policies and Procedures, attending training courses when required to do so.
- To always maintain confidentiality and under no circumstances to divulge to a third party any information relating to the operation of the centre whether considered to be of a confidential nature or not.
- To comply with any company or centre regulation which may from time to time be imposed and which may be subject to change.