£29K/yr
Borough of Runnymede, England
Permanent, Variable

Property Administrator Permanent Surrey

Posted by UK Mission Enterprise Ltd.

Property Administrator

Permanent

Surrey

Competitive + Benefits

This role requires flexibility during our busy season is key with regards to hours and days worked.

Dedicated to providing a 6-star quality private concierge service to our exclusive clients. UKME ensures that the properties, we maintain are presented to the highest standard possible.

This is an exciting role for a talented individual who is looking for a new challenge, wants to join a fast paced and high performing team renowned for their approach and delivery of unparalleled service.

We are looking for a Property Administrator to undertake the following duties on a day-to-day basis:

Key Responsibilities

  • Input of documents, property asset information and job orders into the Property Planning Maintenance Program system.
  • Create, manage and allocate job orders to operatives on Property Management System (Cherwell).
  • Liaise with the Maintenance and Installation Manager, Property Senior Maintenance Supervisor, contractors, suppliers, operatives within Property Department, Head Gardener and Gardening Team, and companywide.
  • Collation of financial information.
  • Create financial spreadsheets in Microsoft Excel as and when requested by Management.
  • Following up on invoices, chasing suppliers and creating purchase orders.
  • Create and manage Purchase Orders on Purchase Order system.
  • Liase with Accounts Department for invoice processing.
  • Placing online orders for goods and materials and chasing suppliers for delivery dates.
  • Arranging site visits for contractors.
  • Liase with contractors to plan for attendance on site.
  • Coordinating expense forms for management.
  • To keep records of Department Company Credit Card transactions, petty cash and copies of receipts to upload onto system (SAP Concur).
  • Create and update Inventories as requested by Management.
  • Create and update Property General Condition Inspection Reports for all Surrey Properties.
  • To monitor and manage communications in your Mail Inbox, Teams and over the phone.
  • To distribute letters and parcels accordingly as they arrive throughout the day.
  • To create packing lists in Microsoft Excel to manage shipments.

Knowledge/Experience/Skills/Abilities

  • Advanced computing skills in MS Word and Excel.
  • Excellent organisational skills.
  • Previous administration experience gained from working in property or facilities in either a corporate facilities or private property environment.
  • Experience in creating purchase orders and seeking authorisation for payment.

Personal Attributes

  • Attention to detail.
  • Hardworking.
  • Trustworthy (confidentiality is extremely important as job required taking inventory of client properties).
  • Ability to work under pressure.
  • Be able to work under minimal supervision and show initiative.
  • Ability to communicate at all levels
  • Enjoy working in a busy environment

Benefits:

  • Private healthcare
  • Company pension scheme
  • Season ticket loan
  • Perks at work

Apply now.

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