Accounts Assistant and Purchase Ledger Clerk
Our client is seeking an Accounts Assistant and Purchase Ledger Clerk who will be responsible for managing the company's purchase ledger and subcontractor accounts. This role ensures that all financial transactions related to purchases and subcontractor payments are accurately recorded, reconciled, and processed in a timely manner. You will work closely with suppliers, subcontractors, and internal teams to maintain accurate financial records and support the overall financial health of the organization.
Key Responsibilities:
Subcontractor Management:
Verify and process subcontractor invoices and payments.
Ensure all subcontractor documents (contracts, insurance, compliance certificates) are up to date.
Reconcile subcontractor statements and resolve any discrepancies.
Maintain and update subcontractor records in the financial system.
Purchase Ledger Management:
Process supplier invoices, ensuring those authorised.
Code and post invoices into the accounting system.
Prepare payment runs, ensuring all payments are authorized and comply with company policies.
Reconcile supplier statements and resolve any discrepancies.
Liaise with suppliers regarding invoice queries and payment statuses.
Maintain accurate and up-to-date purchase ledger records.
General Financial Duties:
Assist with month-end and year-end closing activities, wherever related to purchases and subcontractors.
Support the annual audit process by providing necessary documentation and explanations on demand.
Maintain Holiday chart.
Collect Timesheets weekly from Site Managers and Indigo Labours, maintain timesheets collating file for payroll purposes.
Assist with other ad-hoc finance-related tasks as required.
Qualifications and Skills:
Previous experience in a similar role within a finance department.
Strong understanding of purchase ledger and subcontractor processes.
Proficiency in Microsoft Office, particularly Excel. Knowledge of Evolution software (Integrity) is beneficial but not essential.
Strong organizational and time management skills.
Ability to work independently and as part of a team.
Good communication and interpersonal skills.
This is a PART TIME ROLE FOR 3 DAYS PER WEEK AND OFFICE BASED. 9am - 5pm.
Hours could be agreed to be spread throughout more (shorter) days.
Salary - £30.000 PRO RATA
Kingston Area