Job Title: Executive Assistant to CEO and HR Director
Location: Coventry with a minimum requirement of 3 days per week in-office presence; flexibility for up to 5 days as needed.
Job Brief: We are seeking an Executive Assistant (EA) who embodies the spirit and professionalism of our CEO, to support both the CEO and HR Director. The ideal candidate will be a proactive, conscientious individual who excels at diary management and anticipates the needs of the executive team. This role requires a personable approach, and people focused interaction style, to foster strong relationships across the organisation.
Key Responsibilities:
- Diary Management: Efficiently manage and get ahead of the CEO's and HR Director's diaries, ensuring optimal organisation of their schedules.
- Decision Making: Make informed decisions and prioritise tasks by understanding the CEO's needs
- Communication: Serve as a liaison reflecting John's communication style, engaging with branch managers and other stakeholders in a grounded, honest, and service-oriented manner.
- Team Collaboration: Confidently engage with the CEO's team for guidance when necessary to make informed decisions.
- Prioritisation: Handle multiple priorities, discerning the most critical tasks and filtering through them effectively.
- Agility: Adapt to changing circumstances and discern what can or cannot be done, maintaining flexibility in work practices.
- Pro-activity: Anticipate potential issues and address them before they arise, ensuring smooth operations.
- Event Support: Oversee the organisation and delivery of events, managing third-party suppliers to ensure quality and accuracy.
- Attention to Detail: Meticulously review all details to minimise errors and take accountability for all tasks.
- Innovation: Propose more effective ways of linking agendas, events, and activities to improve organisational efficiency.
- Board Meetings: Host the group board meetings twice a year, executing with precision and attention to detail.
- Event Attendance: Occasionally attend events to oversee execution, although this is primarily managed by third-party suppliers.
Qualifications:
- Proven experience as an Executive Assistant or similar role.
- Strong organisational and time management skills.
- Excellent communication and interpersonal abilities.
- Good judgement and the ability to make independent decisions aligned with executive preferences.
- Proficiency in MS Office and experience with diary management tools.
- Ability to handle confidential information with discretion.
Benefits:
- Competitive salary and benefits package including 34 days holidays (inclusive of BH) and 4% pension contributions rising to 6%
- Opportunity to work in a dynamic, fast-paced environment.
- Supportive team and leadership.
- Professional development opportunities.
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