Gleesons has Partnered with a Large Rail Business in the search for a Procurement Assistant, This role would allow the professional to grow and further enhance there skills.
Position: Procurement Assistant
Duties:
- Oversee and maintain the Oracle Procurement System.
- Supervise and manage the setup of new suppliers, ensuring their use is justified and appropriate according to established processes.
- Manage the indexation process by compiling and maintaining a tracker to assist Buyers in managing their scopes of work.
- Oversee the Purchase Order (PO) system, acting as a gatekeeper to ensure timely review of new requisitions/POs, verifying all necessary details are included.
- Address any inconsistencies or missing data with the author, ensuring proper contractual documentation is in place and correctly executed.
- Assess and advise on the correct order method for requisitions/POs, recommending BPA where necessary.
- Verify that procurement activities fall within the supplier's scope of accreditation.
- Manage BPA creation and liaise with Legal
- Contract completion actions are implemented
- CIS post-execution sign-offs
- Contract header setup
- BPA creation, coordinating with Logistics for accurate resource code allocation
- Updating BPAs with contract variations.
- Manage the DMS Operations Library for the procurement contract section
- Assigning contract numbers
- Selecting the correct work space structure (contract/project/tender/etc.)
- Collaborating with IT to establish work spaces in the DMS list.
- Provide procurement administration support to the team, including:
- Coordinating procurement events such as Supplier Day, Innovation Hub, and Procurement Team Events,
- Supporting the Head of Procurement and the team by taking meeting minutes when required,
- Providing procurement reporting to the broader business, completing monthly KPI reporting packs, and ensuring the wider team maintains trackers for up-to-date reporting.
Ideal Candidate:
- Knowledge of Oracle
- Procurement in Transport - Rail
- Experience in Procurement
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