Job Description: Administrative Assistant
Location: Gatwick Office - Park House, Manor Royal, Crawley RH10 9AD
Position Type: Temporary (with potential for permanent placement)
Salary: £12.50 per hour
Shift hours: Flexible working hours
Job Summary:
We are seeking a diligent and organized Administrative Assistant to support our office operations. This temporary position involves a variety of administrative tasks including managing incoming and outgoing mail, printing documents, scanning files, and providing general office support. The successful candidate will play a crucial role in ensuring the smooth operation of daily administrative functions.
Responsibilities:
- Open and date stamp incoming mail, distribute to appropriate recipients, and process outgoing mail.
- Print documents, reports, and presentations as required by various departments.
- Scan, file, and organize documents electronically in accordance with company procedures.
- Assist in maintaining office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing orders.
- Provide general administrative support such as answering phone calls, responding to emails, and scheduling appointments.
- Assist in organizing meetings, including booking meeting rooms, arranging catering, and preparing meeting materials.
- Collaborate with team members to ensure efficient completion of tasks and projects.
- Adhere to company policies and procedures regarding confidentiality and data protection.
- Perform other duties as assigned by management.
Requirements:
- High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary is a plus.
- Proven experience in an administrative role or similar position.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Excellent communication skills, both verbal and written.
- Attention to detail and accuracy in completing tasks.
- Ability to work independently with minimal supervision.
- Familiarity with office equipment such as printers, scanners, and photocopiers.
- Knowledge of basic office procedures and protocols.
- Flexibility to adapt to changing priorities and work in a fast-paced environment.
Additional Information:
- This is a temporary position with the possibility of permanent placement based on performance and business needs.
- The position offers the opportunity to gain valuable experience in a dynamic corporate environment.
- We are committed to diversity and inclusion and welcomes applications from all qualified individuals.
Randstad Business Support is acting as an Employment Business in relation to this vacancy.