Your Role:
As Operations and Finance Coordinator, you will play a crucial role in supporting our team to ensure the smooth financial operations of our agency. Your expertise in numbers, sales trends, and profit and loss accounts, combined with your mastery of Microsoft Excel, will be vital in maintaining accurate financial records, analysing data, and providing valuable insights to drive our business forward.
Responsibilities:
- All bookkeeping duties and management of financial documents, including invoices, purchase orders, and expense reports.
- Analyse time sheet reports to track the business billability to identify profitable revenue streams and functions whilst reporting on any areas for concern.
- Monitor sales trends and analyse data using advanced Excel functions to identify growth opportunities and potential areas for improvement.
- Contribute to the preparation of monthly, quarterly, and annual financial reports, utilising Excel's powerful features for data analysis and visualisation.
- Collaborate with cross-functional teams to streamline financial processes and ensure accurate billing and collections, leveraging Excel's automation capabilities.
- Assist in budgeting and forecasting activities, utilising Excel's formulas and functions to create accurate and dynamic financial models.
- Conduct regular audits to ensure compliance with financial regulations and internal policies.
- Provide ad-hoc support to the Company Directors.
Requirements:
- Proven experience within a financial function.
- Strong analytical skills with a natural aptitude for numbers, sales trends, and profit and loss accounts.
- Proficiency in Microsoft Excel, including advanced functions (e.g., VLOOKUP, PivotTables, formulas) for financial reporting, analysis, and modelling.
- Keen eye for detail and a high level of accuracy in financial data entry and analysis.
- Proactively identify and solve financial issues or discrepancies, working closely with the financial team and other stakeholders to unpick historical data entries.
- Strong organisational and time management skills, with the ability to effectively prioritise tasks.
- Strong interpersonal and communication skills, with the ability to collaborate with team members at varying levels.
- A proactive and inquisitive attitude, who gets on with the task at hand as opposed to only waiting for direction.
Perks and Benefits:
- Hybrid working, currently 3 days in the office and 2 from home.
- 25 days' holiday plus Birthday and the days between Christmas day and new year.
- Company pension scheme.
- Private health insurance.
- Membership of The Ministry. which provides an unrivalled working environment including a gym membership, on site coffee shop, bar, event spaces, and social activities (candle making, guided meditation, yoga, HIIT, Sofar Sounds, the list goes on!).
- Opportunity for growth and professional development through ongoing training and mentorship.
- Regular company activity days, such as team building workshops, dinners, and entertainment.
- Charity volunteer days, supporting members who want to give some time to a charity close to their heart.