Job Title: Team Secretary and Project Support Officer
Contract Type: Running until March 2025
Hourly Rate: £20.59 PAYE
End Date: 31st March 2025
Working Pattern: Full Time, Hybrid Working
Are you an organised and proactive individual with a passion for providing excellent administrative and secretarial support?
Our client, an esteemed organisation in the health care industry, is seeking a skilled and experienced Team Secretary and Project Support Officer to join their dynamic team.
This is a temporary position offering a competitive hourly rate of £20.59.
As the Team Secretary and Project Support Officer, you will play a vital role in delivering a comprehensive and efficient support service to the Project Programme Office. Working closely with the Programme team, you will take on the responsibility of managing designated elements of the programme, facilitating meetings, preparing reports, and monitoring progress. It is essential that you demonstrate a high level of confidentiality and professionalism in this role.
Key Responsibilities:
- Provide a full range of secretarial and administrative duties, including typing, word processing, and generating routine correspondence
- Handle incoming calls and redirect them appropriately, ensuring effective communication within the team
- Organise and maintain diaries, prepare papers for appointments, and ensure timely follow-up on outstanding enquiries and actions
- Coordinate and facilitate meetings and workshops, including taking minutes and transcribing them accurately
- Arrange travel, accommodation, and other logistics for the Programme
- Utilise available technology to produce reports, graphics, and statistical analyses
- Liaise with suppliers, manage invoices and orders, and maintain budgetary control
- Act as the initial point of contact for project correspondence
- Maintain a pleasant working environment and promote an inclusive culture
Required Qualifications and Skills:
- Educated to Degree level or equivalent experience gained
- RSA Stage III Typing or equivalent level of experience
- Significant experience working at a senior secretary level or equivalent
- Experience in programme and/or project management, including the development of frameworks and monitoring processes
- Strong proficiency in information management software, including advanced Microsoft skills
- Excellent communication and interpersonal skills
- Proven ability to work independently, prioritise workload, and meet deadlines
- Understanding of change management and configuration management
- Knowledge of PRINCE2 techniques or equivalent
- Familiarity with Public Sector
If you are a proactive and dedicated professional looking for an exciting opportunity to contribute to a high-profile programme, then we want to hear from you.
To apply, please submit your CV above and we will be in touch soon.
Please note that only successful candidates will be contacted. All applications will be handled with the strictest confidentiality.
Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you