Job Title: Personal Assistant
Reporting to: Team Leader - Secretarial Services
Job Location: London
Contract Type: Permanent
Our client, a prestigious international law firm, with over 700 lawyers working globally are looking for a Personal Assistant to support the Construction department, alongside one other PA.
Key Responsibilities Include:
- Manage diaries, ensuring they are up-to-date, and remind lawyers of meetings, etc. on a daily basis;
- Arrange meetings, book conference rooms (Condeco), refreshments/catering, check room set-up prior to meetings and liaise with other attendees, both internal and external;
- Liaise with Learning & Development Department regarding CPD;
- Arrange subscriptions/renewals of professional memberships;
- Arrange for travel bookings and related details, including travel itineraries and expenses;
- Assist lawyers in ensuring their time is recorded properly and entered onto the system on a daily basis;
- Chase and post disbursements, eg. counsel fees, on practice management system (Elite 3E);
Experience Required:
- Two years' previous experience in a law firm.
- Knowledge of Microsoft Word, Outlook, PowerPoint, Excel, research tools and other systems implemented by the firm.
- Excellent customer service skills, dealing with people and tasks in a professional, polite and considerate manner.
- Excellent telephone manner and competent knowledge of telephone system.
- Excellent communication, organisational and team skills.
- Excellent attention to detail.
Please note: the suitable candidate will be required to work in the office full time initially.