We are seeking a proactive and detail-oriented Office Manager to oversee and coordinate administrative duties and office procedures at our London branch. The ideal candidate will create a productive and pleasant work environment, support the Branch Manager with various administrative tasks, and enhance our daily operations.
Client Details
A bank.
Description
Key Responsibilities:
- Vendor and Service Management: Oversee relationships with vendors and service suppliers to ensure quality and cost-effectiveness of goods and services.
- IT Coordination: Liaise with the IT department in Spain to manage office software and hardware issues, ensuring smooth communication between branch employees and IT teams.
- Safety and Security: Manage and coordinate office safety, anti-fire measures, and building security policies.
- Office Organisation: Organise office layout, order stationery and equipment, and maintain office conditions by arranging necessary repairs.
- Regulatory Compliance: Update local office health regulations and ensure compliance with International Banking rules.
- Event Support: Assist in organising events for customers and partners (both internal and external).
- Administrative Duties: Perform various administrative tasks including scheduling meetings, greeting visitors, handling phone/mail coverage, drafting correspondence, and managing documentation.
- General Support: Provide general administrative support to the Branch Manager.
Profile
Requirements:
- Experience: Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant.
- Knowledge: Familiarity with office administration responsibilities, systems, and procedures.
- Skills: Proficiency in MS Office (Excel, PowerPoint, Outlook). Hands-on experience with IT-related issues and vendors is a plus.
- Competencies: Excellent time management, multitasking, attention to detail, problem-solving skills, and a creative mindset.
- Communication: Fluency in English with strong written and verbal communication skills - Spanish is a plus but not required!
- Attributes: Ability to work independently and collaboratively, adaptability to different cultures and environments, and enthusiasm for international expansion projects.
Job Offer
What We Offer:
- A dynamic and supportive work environment
- Opportunities for professional growth and development
- Competitive salary and benefits package
- The chance to be a part of a leading financial institution with a global presence