A prestigious private equity firm based in the heart of London, renowned for their commitment to excellence and innovation in the financial sector. Are currently seeking a highly motivated and organised individual to join their team as a Team Assistant with a primary focus on reception duties. The successful candidate will play a crucial role in ensuring the smooth operation of our office and providing first-class administrative support to our team members.
Key Responsibilities:
- Greet clients and visitors in a professional and friendly manner, ensuring they feel welcome and valued.
- Manage incoming calls and emails, redirecting inquiries to the appropriate contacts and taking messages when necessary.
- Coordinate meeting rooms and appointments, including organizing catering and other logistical arrangements as required.
- Assist with general administrative tasks such as filing, photocopying, and data entry to support the efficient running of the office.
- Handle incoming and outgoing mail and deliveries, distributing them promptly to the relevant recipients.
- Maintain office supplies and equipment, monitoring inventory levels and placing orders as needed.
- Support the team with ad-hoc tasks and projects, demonstrating flexibility and a willingness to contribute to the overall success of the firm.
Qualifications and Skills:
- Previous experience in a receptionist or administrative role is preferred, ideally within a corporate environment.
- Excellent communication skills, both verbal and written, with a professional telephone manner.
- Strong organizational skills with the ability to multitask and prioritize workload effectively.
- Proficiency in Microsoft Office suite (Word, Excel, Outlook) and other relevant software applications.
- A proactive and positive attitude, with a strong sense of initiative and attention to detail.
- Discretion and confidentiality when handling sensitive information.
- Eligibility to work in the UK.