Primarily to assist the Procurement Manager in the day-to-day running of the Purchasing function, using Materials Management tools and skills. Secondly, to foster Supplier Relationships, track performance and support the Customer Order Management function.
- Make cost-effective purchases and ensure we maintain an optimum level of inventory
- Raise Purchase Orders daily
- Provide accurate and timely management information when required to support the purchasing function
- Maintaining filing records electronically and paper copies (where necessary)
- Research potential vendors
- Track orders and ensure timely delivery
- Maintain updated records of invoices and contracts
- Follow up with suppliers, as needed, to confirm or change orders
- Liaise with warehouse staff to ensure all products arrive in good condition
- Use of the ERP system to enter accurate data within good time
- Update internal databases with order details (dates, vendors, quantities, discounts)
- Maintain the company pricing for stock
- Administration of RS Purchasing Manager portal
- Maintain order confirmations from suppliers
- Support the Procurement Manager with tasks, as required
Essential
- Solid MS Office skills
- Thorough attention to detail
- Ability to be flexible and open to changes
- Educated to a good standard Including Maths and English
- Working Knowledge of ERP systems
- Ability to work well with all levels of management and support staff
- Ability to multi- task
Desirable
- Experience of a similar administrator/assistant role