We Do Group are delighted to be supporting a multi-site business in Oxford, recruiting a temporary Payroll Specialist on an ongoing temporary assignment.
The business have recently moved to a new payroll system. This role is covering a gap while they decide what the longer term need of the role will be - potential for temp to perm, if suitable.
The business use an external bureau for all payroll processing. This is the role to collate the information from the business then liaise with and check the work of the bureau.
Hybrid: 50/50
Duration: Ongoing - estimated 2 to 4 months
Rate: £250-350 p/d inside IR35 (pending experience)
The Role
- Ensure the smooth running of all monthly payrolls for circa 600 employees across the UK
- Take full ownership for the execution of payroll, pension, HMRC payments and benefit schemes within the appropriate deadlines and in accordance with all relevant employment legislation
- Liaise with our existing outsourced payroll provider, Frontier, ensuring they have all the data they need to process the payrolls accurately and on time
- Process the monthly pension contributions uploads and ensure timely data is sent to our payroll provider and pension schemes, dealing with any queries or issues that may arise
- Liaise closely with our pension and benefits broker to manage re-enrolment and ensure other regulatory obligations are met and scheme communications are made accurately and in a timely manner
- Ensure that the appropriate checks and reconciliations take place to support effective payroll controls in line with team performance standards
- Data input as required for P11Ds, tax year end, P60s etc. and act as the main point of contact on benefits schemes
- Manage audit requests both internally and externally, ensuring swift delivery of documents/data required
- Point of contact for all payroll, pension and benefit related queries, escalating as necessary to the relevant stakeholders
- Manage transactional services of payroll (related to the employee lifecycle), working closely with the HR team
- Proactively streamline processes and systems to improve ways of working and make them more efficient and scalable as the business grows
- Be accountable for data integrity in systems, embedding robust quality assurance and control mechanisms into new processes to ensure compliance and exemplary data management
- Complete compliance audits in conjunction with key stakeholders, ensuring the relevant employee documents and systems are maintained and accurate
- Ensure compliance with regulations and legal requirements, including tax and pay law changes, as well as all related aspects of GDPR
- Produce regular activity reports/dashboards, as agreed with the ELT
- Liaise with outside bodies and stakeholders - HMRC, benefits providers, pension providers, auditors etc
Your Profile
- Experienced Payroll professional
- Effective communicator - written & verbal
- Good working knowledge of MS Excel
- High attention to detail
- Proactive problem solver