REED are currently working with a growing company in Cwmbran who have offices across the UK. They are seeking a highly organised and detail-oriented Procurement and Contracts Coordinator to support their procurement team. The successful candidate will play a key role in ensuring the smooth operation of procurement activities, focusing on administrative duties, maintaining records, and facilitating communication between our team and suppliers.
Day-to-Day Responsibilities:
- Assist with the preparation and processing of purchase orders and documents in accordance with company policies and procedures.
- Maintain and update supplier information such as qualifications, delivery times, product ranges, etc.
- Coordinate with suppliers to confirm or modify product specifications, delivery dates, and costs.
- Help to enforce procurement policies and procedures to ensure company-wide compliance.
- Organise and maintain comprehensive procurement files, including records of purchases, pricing, and other important documentation.
- Support the procurement team with the evaluation of proposals and bids to ensure they meet company requirements.
- Communicate with internal departments to clarify procurement needs and specifications.
- Track the status of requisitions, contracts, and orders to ensure timely delivery.
- Calculate costs of orders and forward invoices to the appropriate accounts team.
- Assist in the development of reports on procurement and contract activity to comply with company policy.
- Resolve issues related to procurement administration in a timely and effective manner.
Required Skills & Qualifications:
- Proven experience in an administrative role within procurement or a similar field.
- Strong understanding of procurement procedures and documentation.
- Excellent organisational skills with the ability to handle multiple tasks simultaneously.
- Proficient in Microsoft Office Suite, particularly Excel, and any relevant procurement software.
- Strong communication skills, both written and verbal.
- Attention to detail and problem-solving abilities.
- Ability to work independently and as part of a team.