Ideas | People | Trust
We're BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today's changing world.
We work with the companies that are Britain's economic engine – ambitious, entrepreneurially-spirited and high-growth businesses that fuel the economy – and directly advise the owners and management teams leading them.
We'll broaden your horizons
Playing an important support role at BDO, our Secretarial and Administration team contributes to our success by taking responsibility for planning and organisation. Their proactive approach to what we do ensures our projects operate seamlessly and co-operation remains strong across our firm. Whatever the challenge, they provide the foundations on which we can excel. Joining this team, you'll enjoy a friendly and supportive environment. Want to play your part in our international operation?
We'll help you succeed
Leading organisations trust us because of the quality of our advice. That quality grows from a thorough understanding of their business, and that understanding comes from working closely with them and building long-lasting relationships.
You'll be someone who is both comfortable working proactively and managing your own tasks, as well as confident collaborating with others and communicating regularly with senior managers, directors, and BDO's partners to help businesses effectively. You'll be encouraged to identify and draw attention to opportunities for enhancing our delivery and providing additional services to organisations we work with.
We are looking for a Minute Taker to join complex and sensitive meetings held within our HR and ER teams. This person will play an important role in helping to maintain BDO's reputation by the creation of high quality minutes which may be used at Employment Tribunals or requested by our Regulators.
Based within our Shared Services Centre in the Business Support Hub, this person will sit within the National Business Support Stream and have access to a career development framework, regular training and a collaborative community of business support professionals.
Responsibilities
- To take accurate and high quality non–verbatim and, where necessary, verbatim minutes for formal and strictly confidential HR meetings.
- Compile quality minutes in a timely manner to a high level of accuracy.
- Ensure minutes are approved by relevant HR or ER contact and filed in line with agreed turnaround process.
- Adhere to organisational policies and legal requirements related to the handling of confidential information and exercise utmost discretion and maintain strict confidentiality regarding sensitive information discussed during meetings.
- To attend ad hoc meetings (at any of our offices but most likely Baker Street) as requested by the HR generalist and Employee Relations teams.
Personal qualities
- Confident written and verbal communicator. Uses appropriate communication style to achieve the desired outcome. Able to relate to people at all levels with ease.
- Excellent attention to detail.
- Ability to listen and focus for long periods of time.
- Excellent organisational and time-management skills - adept at coping with changing priorities to help meet deadlines or respond to urgent issues. Remains calm and focused when working under pressure.
- Challenges others by asking questions and actively listening to gain understanding and clarity where required.
- Is highly self-aware. Trusted to respond to sensitive matters appropriately. Exercises good judgement in deciding when to raise issues.
- Works on own initiative, is self-motivated with good collaborative skills and able to adapt to new processes.
- Takes personal responsibility for their own development through objective setting and performance management and skills are maintained and up to date and relevant.
Technical knowledge
- Typing speed of above 60 wpm
- Demonstrable experience in a related secretarial / business support role
- Advanced level in Word – good knowledge of Excel, PowerPoint, Outlook and Teams
- Exceptional spelling, punctuation and grammar
- GCSE English and Maths (or equivalent)
You'll be able to be yourself; we'll recognise and value you for who you are and celebrate and reward your contributions to our business. We're committed to agile working, and we offer everyone the opportunity to work in ways that suit them, their teams, and the task at hand.
At BDO, we'll help you achieve your personal goals and career ambitions, and we have programmes, resources, and frameworks that provide clarity and structure around career development.
We're in it together
Mutual support and respect is one of BDO's core values and we're proud of our distinctive, people-centred culture. From informal success conversations to formal mentoring and coaching, we'll support you at every stage in your career, whatever your personal and professional needs.
Our agile working framework helps us stay connected, bringing teams together where and when it counts so they can share ideas and help one another. At BDO, you'll always have access to the people and resources you need to do your best work.
We know that collaboration is the key to creating value and satisfying experiences at work, so we've invested in state-of-the-art collaboration spaces in our offices. BDO's people represent a wealth of knowledge and expertise, and we'll encourage you to build your network, work alongside others, and share your skills and experiences. With a range of multidisciplinary events and dedicated resources, you'll never stop learning at BDO.
We're looking forward to the future
At BDO, we help entrepreneurial businesses to succeed, fuelling the UK economy. Our success is powered by our people, which is why we're always finding new ways to invest in you. Across the UK thousands of unique minds continue to come together to help companies we work with to achieve their ambitions.
We've got a clear purpose, and we're confident in our future, because we're adapting and evolving to build on our strengths, ensuring we continue to find the right combination of global reach, integrity and expertise. We shape the future together with openness and clarity, because we believe in empowering people to think creatively about how we can do things better.
#RD-LM1
#TJ-LM1
#LI-LM1