Summary
This role will be responsible for data entry, administrative duties and project management tasks as required by the business. The Operations Administrator is a Top User of the EPR system and key manager of internal product information in various systems, as well as Artwork Project Manager for language over-labels. The nature of the role requires exceptional attention to detail, very high organisational skills, med to high Excel level and desirable experience artwork creation / Design software and PDF Adobe.
The Ops admin reports to the Operations Director and will work in coordination with Regulatory, New Product Development, Marketing and Purchasing-Planning team.
Scope of Work
ADMINISTRATIVE and DATA ENTRY/MAINTENANCE
- Be a top user of the EPR system, ensuring data is entered accurately in a timely manner
- Review data prepared by other users prior to entry, and query doubts and potential errors swiftly
- Chase internal and external teams for data required by certain deadlines
- Keep collaborative and swift communications with internal teams
- Preparation of reports and forms for external customers.
- Ensure data is transposed into other files and interfaces as defined by process
- Maintain Good Documentation Practice
PROJECT MANAGEMENT
- Responsible for creation of artworks to over-label existing products, according to deadlines.
- Manage timelines and actions from requirement creation to Artwork release deadline
- Initiate Product Labelling Report files and distribute to different teams to provide required information (Marketing, Regulatory, Artwork Designer).
- Prepare text translations and send for external validation.
- Complete Product Labelling reports and brief artwork designer.
- Review and proof check all artwork files created to ensure no errors
- Coordination of all artwork actions, ensuring Print files are approved and released in a timely manner and include all the information required.
- Prepare text translations and send for external validation
- Review and proof check all artwork files created to ensure no errors.
- Ensure all key teams have signed-off artworks for their respective sections.
- Create and maintain product copy files in local languages, ready for web uploads and New Line Forms
- Responsibility to query discrepancies
- Ensure good documentation practice is observed with meticulous file processing and saving.
- Escalate issues promptly to line manager.
- Be owner of the process and propose improvements to streamline.
What we're looking for:
- Excellent eye for detail and data entry accuracy
- Experience with data entry, Excel and EPR system use
- Artwork, Print and packaging experience desirable.
- Familiar with design software: Adobe Illustrator, Proof HQ.
- Good organisational and communication skills.
- Team player - collaborative working style.
- Ability to work independently in a fast-paced environment.
- A sense of urgency and an ability to execute multiple tasks speedily and effectively to ensure deadlines met.