A 12 month FTC with potential to go perm with flexibility on Hybrid working.
Client Details
An Insurance firm in London
Description
Key Responsibilities:
- Diary Management: Efficiently manage complex diaries, schedule meetings, and coordinate appointments for senior executives.
- Travel Coordination: Organise domestic and international travel arrangements, including booking flights, accommodation, and preparing itineraries.
- Communication: Handle incoming communications, including phone calls, emails, and correspondence, ensuring timely responses and appropriate follow-up.
- Meeting Support: Prepare meeting agendas, take minutes, and distribute relevant documents. Ensure all meeting logistics are arranged and equipment is set up.
- Document Management: Draft, proofread, and edit reports, presentations, and other documents as required. Maintain organised filing systems.
- Project Assistance: Assist in various projects, providing administrative support and coordinating activities to meet project deadlines.
- Expense Management: Process and track expense reports, ensuring timely submission and adherence to company policies.
- Confidentiality: Handle sensitive information with the utmost discretion and maintain strict confidentiality at all times.
- Ad Hoc Tasks: Perform other administrative duties as required to support the executive team and business operations.
Profile
The Successful candidate:
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Experience: Minimum of 3-5 years' experience as an Executive Assistant, preferably within the insurance or financial services industry.
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Skills:
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Exceptional organisational and time-management skills.
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Strong written and verbal communication skills.
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Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
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Ability to work independently and handle multiple tasks simultaneously.
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High level of attention to detail and accuracy.
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Professional demeanour and ability to interact effectively with senior executives and stakeholders.
Job Offer
What We Offer:
- Competitive Salary: Attractive compensation package commensurate with experience.
- Benefits: Comprehensive benefits package
- Professional Development: Opportunities for continuous learning and career growth.
- Collaborative Environment: A supportive and dynamic work culture in a prestigious firm.