Are you highly organised, detail-oriented, and skilled at building strong relationships? Are you an experienced EA/PA with a proactive mindset, capable of thriving in a dynamic team environment and effectively reducing the workload for those you support?
We are partnering with a growing independent environmental non-profit to recruit an experienced Executive Assistant to support a team of four senior executives (C-suite).
As the Executive Assistant reporting to the COO, you will manage diaries, coordinate meetings and travel, assist with Board-level logistics and minute-taking, and handle communication and administration. The role will also support event planning, contribute to organisational efficiency, draft key documents, and maintain strict confidentiality. Additionally, you will contribute to wider business effectiveness by supporting strategic projects.
Key Responsibilities:
- Senior Executive Support: Manage diaries, coordinate weekly and monthly meetings, handle room bookings, and set up presentations and video meetings.
- Travel Arrangements: Arrange business travel for Directors, prepare itineraries, and support the wider management team as needed.
- Board-Level Support: Oversee meeting logistics, take minutes, and assist with Board-related tasks.
- Communication and Administration: Proactively manage communications, administration, and diaries. Balance workloads for Executive Directors and assist with prioritisation.
- Event Planning: Participate in cross-functional teams to organise conferences and events.
- Collaboration: Work closely with office managers to enhance organisational efficiency.
- Document Preparation: Draft briefing notes, meeting documents, presentations, and correspondence.
- Paper Coordination: Prepare materials for Board, C-suite, and senior management meetings.
- Confidentiality: Maintain strict confidentiality at all times.
We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.