As a Procurement Administrator you will provide support in all aspects of the purchasing lifecycle.
Working as part of an established team you will work closely with other departments to take responsibility for the progression of PO requests, apportioning these directly against the relevant departmental budget, whilst ensuring governance and compliance is maintained for all UK and offshore procurement.
You will support the business with their procurement requirements, acting as a central point of expertise for purchase control. You will have strong communication skills and liaise directly with suppliers and internal customers where you will understand requirements, issue RFQ's, progress requisitions in to Purchase Orders (PO) and co-ordinate ETA's in line with internal policy and procedures.
You will be responsible for coordinating the logistical requirements required to move equipment to and from remote sites across the business, both UK and internationally.
You will be responsible for investigating and resolving invoice discrepancies; conversing with the appropriate external supplier contact. In addition to this you will develop a strong relationship with various teams across the business to ensure requirements are purchased in the appropriate way and delivered against a fast-paced demand.
Preferred Skills, Qualifications and Experience
- An understanding of procurement principles in practice, although training will be provided.
- Experience of building relationships and working effectively with all levels of the business.
- Excellent interpersonal and communication skills.
- Ability to prioritise tasks appropriately.
- Ability to absorb and retain information relating to existing processes and tools, whilst getting up to speed in a short period of time.
- Strong planning, delivery and organisational skills.
- Flexibility towards changing environments.
- Experience of working within a purchasing function either within an administration or purchasing role.
- Good knowledge of Microsoft office tools.
- CIPS qualification preferred, but not essential.
Main Responsibilities
- Reviewing all POR's prior to processing.
- Sourcing and converting quotes to PO's to satisfy order requirements and VFM based on quality, value, quantity, availability and deliverability.
- Ensuring all PO's are aligned to the correct projects, categories and legal entities across the business.
- Coordinating new supplier's for due diligence and internal set up, liaising with legal and purchase ledger team.
- Coordinating the delivery and return of equipment between business sites, including the preparation of shipping documentation, the arrangement of logistics and customs clearance.
- Liaising with external suppliers and internal PO Requestors to schedule order call offs to new and existing locations, ensuring all deliveries are booked in to site via external supplier portals.
- Sourcing and booking travel and accommodation as required, obtaining best VFM in line with policy.
- Producing and distributing weekly spend reports for management review.
- Working closely with Purchase Ledger and suppliers to resolve invoice discrepancies and PO troubleshoots.
- Providing assistance and resource to other members of the team, supporting colleagues where required.
The closing date for applications is 09/08/2024.
To apply send a copy of your CV with covering letter quoting the position reference PA0724RD or click on the link to apply.
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