Legal PA - Family
Epsom
Salary Negotiable
A fantastic, leading firm in Epsmo, known to us as a client for many years are keen to add an experienced Legal PA to their already impressive Family team.
Based in well-equipped offices in an impressive setting, close to commuter links, the Legal PA will benefit from working with a cohesive team of Secretaries, Administrators and Coordinators to deliver a high quality of a full range of Legal Secretarial Duties in Epsom.
Duties and responsibilities of the Legal PA in Family:
- To work for all fee earners by picking up digital dictation and to support in office from Epsom
- Prepare correspondence and documents to include transcribing digital dictation.
- Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual.
- Prepare mail and enclosures for dispatch.
- Arrange for all copying to be done.
- Make appointments, arrange meetings and to maintain an up to date diary for the fee earner(s).
- If appropriate, prepare the conference room for meetings as necessary and for the tidying and clearance of the room at the end of the meeting and to provide refreshments if asked to do so.
- Provide support to other secretaries as required.
- Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm's standards for client care.
- Undertake any specific training when required to do so and overall to have a responsibility towards self-development.
- Ensure the confidentiality of all the firm's and clients' documentation and information.
- Undertake on-line form filling requirements and in particular on the HMCTS court portal.
- Operate the firm's case management system.
- Consider improvements to the efficiency of the department.
- Undertake other duties as from time to time required.
Skills Required:
- Substantial previous legal experience as a PA or Legal Secretary in a similar role within family law is essential
- Advanced IT skills in relevant packages and excellent speed typing skills
- Keeps up with fee earner's work production and, if being promoted but working for the same fee earner(s), has a very good understanding of how their fee earner(s) like to work.
- High accuracy levels
- Demonstrates a pro-active approach to work with a positive attitude
- Demonstrates an excellent level of attention to client service, being able to interact well with both internal and external clients.
- Demonstrates ability and willingness to work to deadlines, cope under pressure, prioritise work-loads effectively and work as part of a team
- Demonstrates clear commitment to the firm and a genuine interest in legal work
- Demonstrates a high level of courtesy and respect in dealing with all colleagues and clients/contacts
- Demonstrates a willingness to take on other tasks as required by fee earner(s)
- Experience working with children or in cases involving child custody, adoption, or child welfare is an advantage.
The firm are offering 25 days holiday plus bank holidays, and a range of competitive benefits. If you are an experienced Legal Secretary, based in or near Epsom, please get in touch for confidential consideration or send your CV to