Our client is seeking a vibrant individual to join the Client Services team and become the face of their Leeds office, to provide top-notch reception and administrative support to their clients and staff.
As a Front of House & Office Administrator, you'll report to the Regional FOH Supervisor and ensure every visitor has an outstanding experience. Your attention to detail will keep the office running smoothly, handling administrative tasks with efficiency and flair.
If you're passionate about delivering exceptional service and looking for a role where no two days are the same, we want to hear from you!
To be considered for the role, you'll require the following essentials:
- Strong communication skills and confidence interacting with individuals at all levels
- Proven ability to work effectively as part of a team with outstanding customer service skills
- Previous experience in a reception or administrative position
- Familiarity with switchboard operation, with preference for Mitel systems
- Professional appearance and demeanor
- Flexibility regarding shift schedules
- Demonstrates eagerness, efficiency, and a willingness to go above and beyond when needed
- Capable of working independently and taking initiative
- Punctuality and excellent time management skills
Within this position, you'll also be:
- Ensuring reception is always manned
- Providing a meet and greet service to all visitors and assist them in a courteous & helpful manner
- Keeping the reception area and meeting rooms smart and tidy
- Manage the Outlook diary for meeting room bookings
- Managing and organising office supplies, including stock control and online orders.
- Open, sort, and distribute internal and external post, including Royal Mail and DX post.
- Schedule and coordinate visits from contractors and suppliers.
- Arrange courier services when necessary.
- Monitor the DX system.
- Input new archiving data into the DACS online system.
- Enter deeds into the company database.
- Handle the recall and delivery of files and deeds.
- Maintain records of destroyed files.
- Organise files, verify their contents, and integrate them into the system.
- Schedule file collection for returns.
- Provide reprographics support.
- Oversee archiving processes.
- Assist with office recycling programmes.
- Perform First Aid and Fire Marshal duties.
- Communicate with Central Support as needed.
Salary & Working Hours
- £24,000 per annum
- Hours – 37.5 Hours per week Monday to Friday between 07:30 and 18:00
- Wide range of learning and development opportunities via our Learn platform to develop new skills and progress your career
- Options covering annual leave (and the benefit of purchasing extra days)
- Cycle to work
- Critical illness benefit
- Employee Assistance Programme
- Group Personal Pension
- Health Care plan
Talk Staff Recruitment is an established division of Talk Staff Group and works with companies throughout the East Midlands and UK with roles including many areas such as: Accountancy & Finance, Human Resources, Marketing, Contact Centre and Office Support.
Talk Staff Recruitment act as an Employment Agency in relation to this vacancy.
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