Property & Workplace Assistant
Edinburgh
A fantastic, top 50 established Edinburgh firm, known to us as a client for many years are keen to add an experienced Property & Workplace Assistant to their already impressive team in Edinburgh.
Based in well-equipped Edinburgh offices in an impressive setting, close to commuter links, the Property & Workplace Assistant will benefit from working with a cohesive team who deliver a high quality of a full range of Reprographics, Property & Workplace duties.
Duties and responsibilities of a Property & Workplace Assistant in Edinburgh:
To produce and finish hard copy documents from a wide range of electronic and physical originals to a high standard in various sizes
Scanning of hard copy originals to store on the document management system or to send electronically as required
Manipulation and distribution of electronic documents using specialised software including OCR, redaction, and splitting files to ready for distribution via various methods
Using bespoke software to create electronic bibles and bundles to be distributed to clients or third parties as required
Use of secure file transfer process to send large electronic files to external recipients
To monitor the workflow and log requests as required whilst negotiating new deadlines or offering alternative solutions as required
Liaise with preferred outsourced service providers to arrange out of hours cover as required
Deal with approved suppliers to ensure stock levels within the department are maintained
Dealing with queries and requests from internal and external clients and visitors at all levels
Assist with incoming and outgoing post, DX and courier deliveries
Support Records Management (archiving) requests and returns as required
Distribute all internal deliveries as required
Issue and delete access cards in line with the firm's procedures
Maintain sufficient stationery stock levels within the office
Support on the set up of meeting rooms including furniture, refreshments, and AV equipment
Identify and report any cleaning or maintenance issues to the firms agreed external providers
To adhere to all firm and departmental policies and procedures
To undertake ad hoc departmental duties from time to time in accordance with departmental and business needs, as identified by the P&W Coordinator or Team Leader
Skills Required for Property & Workplace Assistant in Edinburgh:
Administration experience in a Law Firm (or similar) - (2+ years)
Experience in operating production machine in a Reprographics environment
High level of IT knowledge
Understanding of file structures
IT literate with high level of proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook), Lync - Skype for Business and Microsoft Teams
Multiple priority handling working to conflicting timescales
Excellent organisation and prioritisation skills
Applies knowledge and judgement to solve problems and make decisions
Enthusiastic 'can do' attitude
The firm are offering 25 days holiday plus bank holidays, a bonus scheme of up to 8% and a range of competitive benefits.
If you have the relevant experience for this Edinburgh based Property & Workplace Assistant role, please apply within or send your CV to for immediate consideration.