Payroll Officer

Adecco are pleased to be recruiting for a Payroll Officer to join West Yorkshire Police at their HQ in Wakefield.

This is a Temporary role, initially until April 2024. You would be working Monday - Friday, 37 hours per week, normal office hours. This is a HYBRID role (after training). The rate is £14.40 per hour.

Summary: Working with the Payroll Manager, Senior Payroll Officers and Pensions Manager to ensure the payroll function required to pay all Police Officers and Police Staff is carried out accurately, in accordance with legislation (HMRC and Employment Law) Police Regulations, Police Staff Terms and Conditions of Service, Force Policy, Financial Regulations and Local Arrangements, ensuring accuracy, efficiency and timeliness.

Key outputs:

• To provide a consistent, customer focused payroll function ensuring an appropriate and responsive service and guidance to internal and external customers in line with GDPR.
• Maintain a working knowledge of Police Regulations, Police Staff Terms and Conditions of Service, Force Policies, Financial Regulations and Local agreements in relation to pay and allowances.
• Monthly input for approx. 10,400 (in total) officers and staff, ensuring data entry is processed accurately and swiftly, adhering to the Monthly/Annual Payroll Deadlines ensuring all data is checked before input and challenging the instruction if there are inaccuracies, incompleteness or non-compliance.
• All changes to Payroll Records must be audited weekly to ensure compliance to Audit Regulations, instigating corrective action, minimising errors, endorsing good practice, consistency and ensuring employee satisfaction.
• Process absence data on a monthly basis for Sickness, Other Absence (unpaid leave), maternity, paternity, shared parental and adoption leave in accordance with Statutory Obligations and force policy, cross checking information on HR System and CARM to ensure consistency of data across all systems leading to accurate payments.
• To make sure annual increments and other salary alterations/variations (purchase of additional leave, unpaid leave, temp promotion and temp salary) are applied correctly ensuring the payroll record is maintained and they are reflected in reckonable and pensionable service which impact on future benefits.
• Perform National Living Wage (NLW/NMW) calculations for officers and staff wishing to participate in Salary Sacrifice schemes, to ensure compliance with Employment Legislation.
• Calculate payments for redundancy transactions to reflect the correct tax and national insurance treatment, recognising the need to adjust calculations according to notice periods to reflect the current legislation for termination payments, in compliance with HMRC legislation.
• Conduct complex calculations for employee entitlements which may result in the raising of an invoice, a previous year adjustment and manual adjustment to employee payroll records, negotiating repayments of overpayments in accordance with Force Financial Instructions.
• Deal with a wide range of payroll enquiries from employees and other stakeholders in line with Departmental SLA's, providing advice and guidance on all payroll matters.
• To have a good working knowledge of Forces Occupational Pension Schemes, including calculating and providing accurate pension data for the Pensions Manager in support of employee future pension benefits.
• Undertake any other Finance function work as directed including working at different locations, in order to provide business continuity and fulfil force-wide needs.

Experience required:

• Minimum of 4 GCSE passes or equivalent, including Maths and English.
• Has good knowledge gained through experience in a payroll environment.
• Proficient in the use of Microsoft Office - particularly Excel but also Outlook and Word.
• Excellent communications skills, both written and verbal.
• Knowledge of customer service practices and principles.
• Excellent data entry and typing skills.
• Ability to deal with a high-pressure environment with experience of meeting deadlines.
• A Level Qualified or possesses a recognized payroll qualification.
• Knowledge and understanding of the monthly/annual payroll cycle including legislation.
• Proven understanding in complying with procedures and legislation relating to confidentiality and General Data Protection Regulations (GDPR).
• Ability and and willingness to travel around the Force as required.
• Prepared to work flexibly to suit the requirements of the section.
• Full current UK/European driving licence.

PLEASE NOTE, due to please criteria, you must have lived in the UK continuously for at least the LAST 3 YEARS to apply for this role. Anything less will not be considered.

If you have the skills for this role, please apply and if your CV is shortlisted, one of our Adecco Recruiters will be in touch to go through the job role with you, check criteria and look at submitting your full application to the force.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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