Accounts Payable Projects Specialist - £15-22 Per Hour (umbrella) - Oxford, Oxfordshire
FryerMiles is partnering with a market leading business based in Oxford, Oxfordshire. They're looking to recruit an Accounts Payable Projects Specialist for 12 weeks initially with the potential to turn into a permanent position.
They're looking for someone with good general education and numeracy skills, excellent general IT skills including familiarity with Microsoft Word and Excel. Experience with Oracle Financials would be a considerable advantage. The post involves contact with a wide variety of people, both within the department and externally, and would suit a self-directed individual with good organising and planning skills, who enjoys working proactively to achieve objectives.
New Grants/Projects
- Liaise with the Research Admin Team to ensure that projects are correctly set-up by reviewing the grants offer letters or reading through the contracts and e-mailing the PI(s) a summary of their award and advising them of the specific Terms and Conditions governing their Award.
- Also discuss the procurement and recruitment plan of their new awards with the PIs in order to develop the relevant expenditure forecasts.
Invoicing and Auditing
- Code External Collaborator invoices - Projects with Tasks for external collaborators should have agreements in place showing invoice requirements. Usually these are quarterly in arrears. Periodically, check that collaborators are invoicing regularly. Chase any overdue invoices
- Audits – Support the Senior Grants and Projects Finance Officers collating all the information (staff and non-staff) required by the Auditors on specific Audits, check that the justifications provided by the PI meets the Funder's Terms and Conditions. Once fully trained, the potholder will be responsible to deal with specific Audits from the beginning to the end of the process.
Financial Monitoring and Reporting
- Support the post-award financial management of a portfolio of research/trading projects
- Ensure PIs receive regular financial reports on their grants, and provide support and advice enabling them to manage their funds effectively
- Assist the Senior Projects and Grants Officer in clearing the suspense account on a daily basis, and a monthly basis and certainly at year-end. This requires interaction with staff at all levels, as well as with central finance.
Essential selection criteria
- Educated to GCSE level or equivalent experience.
- Experience of administration in a research environment, public sector environment or other large complex organisation.
- Proven financial aptitude with a high level of attention to detail and the ability to produce clear and concise financial reports.
- Excellent communication skills, both written and oral, with the ability to convey financial matters in simple and understandable terms.
- Good inter-personal skills, including the ability to develop effective and cooperative working relationships with academic and non-academic colleagues at all levels.
- High level of IT skills including Excel
- Highly organised with the ability to prioritise work and produce consistent accurate, detailed work and meet deadlines.
- The ability to work under pressure and to work within a busy environment.
- The ability to organise own workload and work to deadlines.
Desirable selection criteria
- Full or part AAT qualified (or equivalent)
- Experience of the administration of research funding
- A working knowledge of financial software, preferably Oracle Financials
Accounts Payable Projects Specialist - £15-22 Per Hour (umbrella) - Oxford, Oxfordshire