We are recruiting for a Secretary for a leading Aerospace organisation based in Filton, This is a Hybrid role with 3 days on site, 2 days remote.
Role Overview - To provide full secretarial/admin support to Ho Design 1AWD / Ho Stress 1AWS and their first reports.
Responsibilities
- Diary management including UK and transnational requests and requests from external suppliers. Define and anticipate needs when possible; organise / plan meetings; align with other assistants (stakeholders, functions)
- Approve My HR requests on behalf of the Ho Design 1AWD (time/holiday)
- Pro-actively book travel in a timely manner for the Ho Design 1AWD / Ho Stress 1AWS (and first reports if required) and ensure a pack for each trip includes an itinerary.
- Submit expenses for Ho Design 1AWD / Ho Stress 1AWS and are submitted in a timely manner.
- Approve expenses on behalf of Ho Design 1AWD / Ho Stress 1AWS
- Assist in the organisation of 1AWD / 1AWS team booster events, including involvement with input for workshops, planning etc. Be able to arrange quotes and create purchase orders.
- Set up the calendar for all regular 1AWD / 1AWS meetings, including transnational locations where required.
- Set up regular 1-1 meetings for Ho Design 1AWD / Ho Stress 1AW and his direct reports (recognising the transnational team).
- Assist in the 1AWD SQCDP
- Assist in the 1AWDA Engagement Ambassadors team, help facilitate activities.
- Assist in the management of the 1AWD website. Keep information up to date.
- Cover for 1AWx secretaries during absences
- Define and anticipate needs when possible; organize / plan meetings; align with other assistants (stakeholders, functions); manage MoM (e.g. follow up communication, actions), keep distribution lists updated
- Office focal point for IT and facility management; Support in organization of events, weblives; Handle relevant logistics for the team (office supplies).
Skill Set
- Previous admin experience
- Previous diary management experience
- Ability to work autonomously
This is an umbrella contract, the role is Inside IR35