Our client is recruiting for a Shipping Admin & PL Assistant to manage the Import of Hard Goods & Equipment from suppliers largely based in the Far East & Europe. Responsibilities are to communicate to other staff and departments in the organisation including Procurement & Warehouse teams.
Main Responsibilities & Tasks:
Shipping:
- Arrange delivery slots into warehouse with the freight forwarder
- Update shipping schedule & distribute to appropriate staff members
- Email UTT & MM a copy of the latest 'In Transit Report'
- Set up a new container booking schedule on a weekly basis. Usually work 2-3 weeks in advance
- Process emailed and original shipping documents from suppliers. Send out to the correct freight forwarder. Log details.
- Process GINS sent from UTT
- Process Letter of Credit's from Bank. Send out originals to shipping agent
- Go through the latest Freight Forwarders schedules and update the system
- Chase suppliers by email for any missing container paperwork
Purchase Ledger
- Receive invoices/credit notes electronically, date stamp and place into correct folder for approval/processing
- Checking and accurately entering supplier invoices/credit notes ensuring correct VAT treatment
- Ensuring authorisation procedures for supplier invoices are followed
- Preparing foreign supplier paperwork for payment
- Making foreign TT payments
- Setting up new supplier accounts
- Opening and processing Letters of Credit
- Entering supplier invoices and credit notes onto the company system
Competencies & Attributes:
- Excellent written and oral communication skills
- Flexible working approach
- Ability to work in a fast-paced environment with a varying workload
- Ability to work well within a team environment
- Ability to work to a high degree of accuracy
- Excellent communication skills
- Ability to work under pressure and meet deadlines
- An enthusiastic and hands on approach
- Computer literate with Microsoft Office systems (Excel, Word and Outlook).