Our client is looking for a PA for their site in Edinburgh city centre
Client Details
A leader in their field
Description
- Organise and undertake a robust and comprehensive secretariat service to the Board and its Committees, to ensure the effective and efficient administration of Board activity.
- Attend relevant meetings and prepare accurate and concise minutes to record key issues, decisions taken and actions agreed, ensuring draft minutes are available promptly for review.
- Telephone and email communications.
- Provide professional and personal administrative support to Senior Leadership Team.
- Ensure tasks for key projects are being completed by the relevant team members.
- Efficient diary management, including prioritising commitments, forward planning.
- Prepare agendas, and ensure relevant documentation is distributed prior to meetings.
- Production and distribution of documents, reports, presentations, and minutes.
- Support with ad-hoc requests from the wider team including events, meeting support, projects, etc.
- Appointment, travel and meeting management.
- Paperwork and document management.
- Setting up and clearing away of meetings.
- Other ad-hoc duties as and when required within the scope of the role.
Profile
- Strong minute taking experience.
- Demonstrable experience of working in a fast-paced environment that demands a critical eye for problem solving.
- Ability to prioritise and co-ordinate tasks efficiently, whilst working to tight deadlines.
- Excellent communication and written skills.
- Diligent work ethic with accurate and flawless attention to detail.
- Calendar Management/strong IT skills (Microsoft Word, Excel, Outlook, PowerPoint, PDF Editor, MS Teams, Zoom, etc.)
- Ability to work independently and as part of a team.
- Ability to build trust and rapport, and to demonstrate tact and discretion when dealing with confidential information.
Job Offer
Competitive salary and benefits
Hybrid working