The Fleet Administrator will play a crucial role in managing vehicle records, ensuring compliance with legal and company standards, and supporting operational efficiency. This permanent position in Windlesham offers an excellent opportunity to work in a fast-paced industrial environment. You will work directly with the Fleet Manager to support with all Fleet management activities across Nurture Group.
Client Details
The company is a well-established organisation within the industrial sector, known for its commitment to operational excellence and innovation. Operating as a medium-sized national business, it focuses on delivering reliable and efficient services to its clients.
Description
Roles & Responsibilities:
- As a Fleet Administrator, you will provide consistent support to our internal and broader teams, nationwide.
- Work in our Key 2 Fleet Management System, a dynamic system encompassing all Fleet related tasks
- Lead effective communication with suppliers and third-party agents
- Managing compliance data
- Responsible ensuring the fleet data is accurate and updated regularly
- Managing Tolls, CC, ULEZ Accounts for the Group
- Update Key 2 Jaama with licence checks, parking charge notices, road fund licences and other relevant information.
- Administration of forms and associated Fleet documents
- Monitor the Group Incident Database and liaise with Insurers
- Monitor and keep Telematics systems updated and produce utilisation reports monthly/ weekly
- Support Fleet Manager with monthly reporting and other duties when required
- Expediently updating and processing Fleet invoices for payment and challenging non-compliant invoices (overcharge, unauthorised) and liaise with suppliers as necessary
- Oversee maintenance schedules, issue Purchase Orders
- Ensure the fleet is kept complaint as possible with MOT's, Servicing, 8 weeks checks
- Keep up to date with latest legislation
- Assist with monthly reporting to the wider business
- Managing the inbox
Profile
Relevant Education, Training and Skills:
- Good knowledge of Microsoft Office / M365.
- Experience in Microsoft Excel Pivot Tables would be beneficial.
- Fleet Management Experience would be beneficial.
- The ability to research and collate information as required to perform role.
- Meticulous attention to detail to ensure accurate work.
- The demonstrable ability to establish and sustain good working relationships, and work individually and to remain calm and motivated under pressure
- Effective oral and written communication skills.
- Good organisational and time management skills.
- Confidence in communicating via the phone
Key skills and attributes:
- Outstanding written and spoken communication skills.
- Proficient with Microsoft office 365 - Word, Excel, SharePoint, Teams etc
- Excellent organisational & time management skills
- Self-motivation, with the ability to confidently work and independently.
Job Offer
What's on Offer:
- Competitive salary range of £26,000 to £29000 per Annum
- Permanent role offering long-term career stability in Windlesham.
- Opportunity to work in the industrial sector with a respected organisation.
- Supportive team environment that values efficiency and collaboration.
- Potential for professional development and growth within the organisation.
If you are an organised and detail-oriented professional looking to excel as a Fleet Administrator, we encourage you to apply for this exciting opportunity in Windlesham.
Training
- Attend Company / Site inductions.
- Attend individual and team, monthly training.
- Continuous personal development opportunities to be taken where possible.