Legal PA needed for a widely recognised firm in their top ranked Energy, Natural Resources and Infrastructure team!
Salary - £45,000
Hybrid - 3/2
Location - Liverpool Street
Working for a forward-thinking Partner, they are looking for a Legal Secretary PA that they can rely on, is driven and someone they can build a good rapport with. It is a vibrant, energetic department with a fantastic team ethic and as a result, will require a Legal Secretary/PA who is a team player but can also work independently at times.
Understandably, previous experience in Energy, Natural Resources and Infrastructure would be ideal but this firm will consider any legal background. So long as you have experience supporting your own allocation, you will pick up the rest quickly given the supportive nature of the team.
Please see below for some of the duties involved:
- Proactively manage and maintain fee-earners' diaries, scheduling appointments and co-ordinating internal and external client meetings
- Arrange the booking of conference rooms, video conference facilities, taxis refreshments, restaurants, and liaising with meeting attendees, both internal and external
- Monitoring and responding to post and/or emails, prioritising correspondence to enable fee-earners to focus on urgent matters and responding on behalf of fee earners
- Organising travel arrangements through the firm's travel company, booking and confirmation of reservations, flights, hotels, car transfers, ordering currency and expense claims and producing detailed itineraries
- Day-to-day administrative tasks and able to delegate to appropriate departments
- Effectively manage new client matter opening
- Organise document management, including closing of files, archiving and ensure that all relevant documents are filed electronically and paper-based, if required
- Demonstrate an understanding of the end-to-end billing process
- Support fee-earners with maintenance of InterAction
- Drafting letters and correspondence as required
- Preparation of agendas, presentations and meeting papers
- Support with presentations for client training, seminars and conferences
If this sounds like your next role or you'd like any further information, please drop me a line.