Managing Accounts Payable Function
- Overall management of accounts payable function including Managing the purchase ledger inbox and resolving queriers
- Post invoices, credit notes, and cash journals, ensuring correct coding in the system
- Communicate with business areas regarding invoice approvals and queries
- Communicate with suppliers to handle invoicing or payment queries
- Investigate and resolve outstanding creditor items
- Preparation and submission of weekly payment run and ad-hoc payments
- Payment allocations to supplier accounts
- Periodic supplier reconciliations during the year
Employee Expenses & Credit Card Expenses
- Providing guidance and support to employees in submitting expense and credit card payments, with accompanying supportive documentation
- Ensure all expenses and credit card expenses are submitted in line with company policy and to escalate any issues that cannot be resolved
- Ensure timely reimbursement of approved expenses/credit card claims
- Provide support to accounts receivable function
- Electronically send sales invoices to customers
- Allocate incoming payments to customer invoices and accounts
- Pursuing collection of overdue payments
- Monitor and report on aged debtors to ensure timely collections of payments
Reconciliations:
- Assisting in monthly bank reconciliations including identifying and investigating any discrepancies or errors, and escalating where necessary
- Preparation of monthly accounts payable and accounts receivable balance sheet reconciliations
- Other ad hoc balance sheet reconciliations, such as prepayments