Executive Business Assistant
Location: Bank Street, Canary Wharf
Duration: 3 months rolling contract
**Company Overview
A leading investment bank is seeking a highly organised and experienced Executive Business Assistant to support a senior team in the Debt Capital Markets (DCM) and Sales divisions. This is a full-time, office-based role, requiring presence from Monday to Friday, 9 AM - 5 PM at our Bank Street office in Canary Wharf.
**Team Overview
The role involves providing support to a group of Managing Directors and Executive Directors within a fast-paced and high-pressure environment. The team members are senior executives, frequently engaged in global travel and complex business engagements.
**Key Responsibilities
As a Executive Business Assistant, you will be responsible for ensuring that all administrative and logistical needs of the senior team are managed efficiently and professionally. Your key responsibilities will include:
- Travel Management: Coordinating complex international and domestic travel arrangements, including flights, accommodation, and transfers, often on short notice.
- Expense Management: Managing expense submissions and ensuring timely reconciliation of costs for senior staff.
- Diary Management: Maintaining and managing busy and often changing calendars, scheduling meetings, and liaising with both internal and external stakeholders to ensure smooth meeting arrangements.
- Invoicing: Processing invoices and payments, liaising with the finance department to ensure smooth transactions.
- Event Planning: Organising and coordinating team events, offsites, and meetings, typically 3 to 4 times a year, ensuring all logistics are handled seamlessly.
- General Administrative Support: Providing ad-hoc administrative support including document preparation, communication on behalf of senior team members, and managing confidential business matters.
**Ideal Candidate Profile
- Background: Previous experience in a similar administrative or executive assistant role within a top-tier investment bank or financial services firm. Experience at firms such as JP Morgan or other leading institutions is highly preferred.
- Organisational Skills: Strong ability to manage multiple tasks simultaneously, prioritize effectively, and handle time-sensitive requests in a high-pressure environment.
- Communication: Exceptional verbal and written communication skills, with the ability to liaise confidently with senior stakeholders and maintain the highest level of confidentiality.
- Attention to Detail: A keen eye for detail, ensuring accuracy in diary management, expense processing, and event organisation.
- Proactive: A self-starter who can anticipate the needs of the team, solve problems independently, and take a proactive approach to managing workload.
**Why Join Us?
This role offers the opportunity to work at the heart of a leading investment bank, supporting senior executives in a fast-paced and dynamic environment. You will have the chance to showcase your organisational and administrative skills while contributing to the success of a high-performing team.
If you are an experienced Business or Executive Assistant with a background in financial services and are looking for your next challenge, we encourage you to apply.
We are committed to offering an inclusive recruitment experience. If you require accommodations because of disability or health condition, please email: gscemeaedi @ robertwalters.com. This position is being sourced through our Outsourcing service line.