- Are you passionate about the world of publishing?
- Do you have a keen eye for detail and a commitment to quality?
- Could you be our next Editorial Assistant?
At the IET, making our world a better place starts by creating a better place for our people. At the IET you'll have more than just a job. Our work is exciting and challenging, connecting the people who solve the problems that matter. It means working with us has real meaning and impact, and you'll grow - professionally and personally - in ways you never thought possible. We're also making significant investments in our people, including providing a modern, vibrant workplace and embracing hybrid working.
What you'll be doing
In this role, you'll be a key part of our team, helping to keep everything running smoothly as we publish our Standards, Codes, and Guidance titles. Your daily tasks will include coordinating the collection of signed contracts, managing manuscript submissions, and making sure our contributors have everything they need. You'll also be adding authors and freelancers to our payment system, making sure they're paid on time, and handling various administrative tasks that keep our publishing process on track.
You'll be involved in managing permissions, both requesting and granting, to ensure we have the right approvals for all the content we use. Your attention to detail will shine as you track illustrations, work closely with our production teams, and coordinate the distribution of books to our authors. You'll also be updating websites and helping with any research or projects that come up, keeping everything organised and running smoothly.
Beyond these tasks, you'll support the team by taking minutes during meetings, keeping everyone in the loop, and helping to manage projects from start to finish. Your proactive approach and willingness to dive in wherever needed will help us continue delivering top-quality publications that make a real difference in the engineering community.
What we hope you can bring to the role
We're looking for someone who has a keen eye for detail. You'll be someone who's organised, able to juggle multiple tasks, and thrives under deadlines. Your experience with Microsoft Office, especially Excel and Word, will be really handy in keeping things running efficiently.
We'd love it if you're the kind of person who can work independently, take the initiative, and doesn't mind getting stuck in. Good time management and problem-solving skills are key, as is the ability to communicate clearly and confidently—whether that's in an email, on a call, or face-to-face with our authors and editors.
We'd love to get to know you
Is Imposter syndrome creeping in? Don't worry - we'd rather hear from you this time than not hear from you at all! Read on for a little more information about the role; but also, keep in mind that we're open to discussing flexible ways of working, including reduced hours and working in an agile way, supported by a hybrid working framework that allows you to find the best place to do your best work.
A little more about the role
- Coordinate the collection and archiving of signed contracts.
- Manage manuscript submissions, ensuring timely delivery and stakeholder reviews.
- Add authors and freelancers to the payment system and process payments efficiently.
- Handle permissions requests, both inbound and outbound, ensuring all necessary approvals are obtained.
- Track and manage illustration activities, working closely with production teams to ensure quality and accuracy.
- Liaise with the warehouse to coordinate the distribution of books to authors.
- Update relevant websites with the latest information and content.
- Provide research support for publishing proposals, gathering accurate and relevant data.
- Assist in the coordination of projects, helping to keep everything on track and within deadlines.
- Take minutes during meetings, circulating them to stakeholders and ensuring follow-up on action points.
- Monitor and report on customer download statistics, providing insights to the team.
- Upload manuscripts to our online XML authoring platform and consultation site, compiling and monitoring responses.
- Proofread and copy-edit manuscripts to ensure they meet our high standards.
- Collaborate with marketing colleagues to support the promotion of publications.
A little more about what we're looking for
- Experience in a publishing environment is beneficial but not essential - experience with an Administrative or Coordinator role with transferrable skillset is highly advantageous.
- Excellent verbal and written communication abilities, with the confidence to engage with high-profile authors, editors, and internal teams.
- Strong organisation and time management skills, able to prioritise tasks and consistently meeting deadlines.
- Excellent attention to detail.
- A passion for creating a positive and inclusive work environment, fostering collaboration, and contributing to a supportive team atmosphere.
- Ability to work independently and take initiative when required.
- Proficiency in Microsoft Office applications and a willingness to learn and use any applicable support systems, including CRMs and databases.
What if you could be you? The IET is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. To find out more, head over to our 'Work for the IET' site.
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