The Accounts Assistant/Bookkeeper provides support to the finance and accounting team by performing basic accounting tasks, data entry, and maintaining accurate financial records. This role plays a key part in ensuring smooth financial operations within the organisation.
Key Responsibilities:
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Accounts Payable and Receivable:
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Process invoices, receipts, and payments, ensuring timely and accurate entries.
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Reconcile supplier statements, verify transaction details, and address discrepancies.
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Monitor accounts receivable, issue invoices, and follow up on overdue accounts.
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Bank Reconciliation and Ledger Maintenance:
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Reconcile bank accounts, credit card statements, and other financial accounts.
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Update and maintain the general ledger, posting journal entries as directed.
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Ensure all transactions are accurately recorded and coded.
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Financial Reporting and Documentation:
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Assist in preparing financial reports such as balance sheets and income statements.
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Compile, sort, and file documents, keeping records organized and accessible for audits.
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Generate and distribute monthly expense and budget reports to departments as needed.
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Expense Tracking and Budgeting:
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Track and record expenses, monitoring budget compliance.
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Help in preparing budgets, forecasts, and variance analyses.
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Provide insights and summaries on expenditure patterns to the finance team.
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Preparation of VAT Returns:
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Assist in the preparation of monthly/quarterly VAT returns.
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Email clients for information for VAT returns.
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Checking whether all information received from clients and emailing clients for missing information.
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Support accountants in ensuring clients meet deadlines for VAT filings and compliance.
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Payroll Assistance:
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Support payroll processing by verifying employee hours, tracking deductions, and preparing payroll reports.
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Enter payroll data accurately, ensuring compliance with company policies and regulations.
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Emailing payslips to clients
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Administrative and Clerical Support:
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Answer inquiries from clients, and internal departments regarding financial information.
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Assist with financial statements by providing necessary documentation and reports.
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Manage filing systems for physical and digital financial documents, ensuring confidentiality and accessibility.