A renowned Law firm based in Birminghamis looking for an Administrator who is happy to be based on a receptionist. The Administrator role is to start ASAP.
The working hours for this Administrator / Receptionist role are 37.5 hours per week based on a 7.5 hours shift pattern Monday to Friday between 07:30 and 18:00. The core hours of the business are 8.30-5.30 anything outside of those hours are subject to events taking place and requiring all hands on deck. Receptionist duties are 30% of the role and 70% are administrative tasks.
The Administrator /Receptionist role pays a salary £21- £24k depending on experience.
Receptionist duties:
- Keeping the reception area smart and tidy
- To man the company's reception switchboard
- Answering the phone to company standard, transferring the call, and taking messages
- To greet all clients on arrival and assist them in a courteous & helpful manner
- Manage the Reception outlook diary
- Manage five meeting rooms
- To assist the marketing team with in-house events
- Order all lunches, breakfasts & dinner when required
Administrative duties include:
- Ordering all stock and completing monthly stocktake
- Managing incoming/outgoing post
- Scanning post and documents, maps, printing
- Coding and reconciling all invoices
- To work alongside other teams and provide support when needed at the respected office(s)
- Monitor and maintain all internal meeting rooms to a high standard
- Setting up conference calls
- Assist with all travel/hotel booking for internal clients
Administrator / Receptionist skills & experience
- Previous receptionist experience in a Reception/Hospitality role
- High standard of professional appearance
- Ability to work under pressure and tight deadlines