We are seeking to recruit an Administrator based in Haywards Heath. This is an exciting opportunity for an enthusiastic and motivated team player that is keen to build a career in a lively and friendly law firm.
This is a forward-thinking business focused law firm that since it started trading as an SRA regulated firm has grown rapidly. They have now moved to a large open plan office which is just a 5-minute walk from Haywards Heath train station and has free parking.
You will benefit from the kind of experience not available at larger more established companies in that you will never be just a number and there is a better opportunity to grow personally and professionally within a dynamic, friendly and entrepreneurial environment.
The role is varied and includes the following:
- Answering the telephone professionally, quickly and efficiently, and transferring calls or taking messages where necessary.
- Booking videoconference calls for the retained team.
- Preparing standard letters.
- Preparing post and taking to the post office.
- Scanning and photocopying documents.
- Assisting with placing stationery orders.
- Performing anti-money laundering and client due diligence checks.
- Using the firm's database to track documents stored offsite, e.g. Wills, LPAs, Deeds etc.
- Recalling documents from storage, from time-to-time.
- Supporting all our Consultant Solicitors as and when required.
- Opening matters and inputting data on our case management software system.
- Following the file closing process to ensure client files are dealt with correctly.
- Assisting the Office Manager with compliance tasks.
- Carrying out legal research.
- Assisting with accounting tasks and helping to manage invoicing and chasing outstanding debts.
- Assisting with some marketing tasks, including management of social media accounts and some event organising.
- General office admin duties, shredding, tidying up the stationery/admin office.
We are looking for you to be able to demonstrate previous experience dealing with administrative tasks in a busy environment and an ability to work well independently and use your own initiative.
We need you to have a meticulous eye for detail and a high service with good presentation standards.
If this role sounds like what you are looking for with your next career move, please call me today?