We're looking for an enthusiastic office-based HR Assistant to support our HR team with daily operations, employee relations, and HR projects. This role provides an excellent opportunity to develop your HR skills and gain experience with all facets of HR administration.
The HR Assistant is responsible for providing support to the HR Team in areas such as recruitment, onboarding, maintaining employee records, HR files management and compliance, and assisting with ER cases. This role also deals with HR enquiries, assisting company wide HR projects and other initiatives.
Responsibilities :
- You will maintain and update HR systems for employee information and time management, ensuring accuracy and timeliness in data entries and deadline tracking
- You will
- Recruitment administration - assisting with job descriptions, advertising, sifting, arranging interviews and candidate feedback
- Create essential HR documents, such as offers of employment, contracts, and reports, while maintaining confidentiality
- Coordinate new hire onboarding, ensuring a positive experience.
- Maintain the quality and accuracy of our HR data in employee files, manage employee files by handling contract amendments, updating records for current and former employees
- Process new starters, leavers, transfers and other contractual changes in line with agreed processes and SLAs.
- Handle sensitive employee information with care and ensure compliance with data protection regulations
- Collaborate with internal departments on HR-related needs to support smooth interdepartmental operations
- Support with reporting and general administration of the HR function.
- Participate in HR projects and change initiatives as required
- Monitor probation deadlines, ensuring managers are following the probation policy and providing support/advice where needed, complete probation confirmation/extension letters
- Facilitating and advising on all sickness absence and other absence including all statutory absences.
- Handle employee enquiries and provide information on HR policies.
- Assist in employee communications, training initiatives and organise social events.
- Administration of company benefit schemes
Skills and experience needed
- You must have a working background within administration in an office environment, ideally within HR Administration
- Strong organisational and time-management skills.
- Excellent communication and interpersonal skills. Ability to be empathetically assertive.
- Detail-oriented and able to work independently as well as collaboratively..
- Good at developing relationships and operating with a client focused approach.
- Ability to collaborate and communicate excellently (both verbally and written) within a team environment.
- An adaptable approach, working with drive and commitment through busy and fast paced periods.
- Experience of managing data and production of reports.
- Proficiency in Microsoft Word, Outlook, and Excel
- Ability to handle sensitive information with confidentiality and professionalism