Post Title: Finance Assistant in a school
This role is on a long term agency contract
4 days per week - term-time only
Responsible to: Senior Finance Assistant, Resources Manager, Director of Resources, Headteacher
Responsible for: N/A
Job Purpose: Assist in the provision of an effective and efficient financial management service.
Please note: This role is subject to an enhanced DBS check
Main Duties: The following is typical of the duties the postholder will be expected to perform. It is not necessarily exhaustive and other duties of a similar nature and level may be required from time to time.
1. Undertake a range of financial procedures, including placing orders, invoicing, preparation of cheques, banking cash, issuing receipts and dealing with supplier issues under the guidance of Senior finance staff.
2. Resolve financial queries e.g. over order processing, financial accounts.
3. Exchange information both verbally and in writing with teachers, other staff and external suppliers as well as LA Support Services staff.
4. Undertake responsibility for the maintenance and updating of relevant financial records.
5. Monitor monthly budgets and advise senior staff on variances where requested.
6. Produce a range of financial data and reports for the senior finance team where requested.
7. Use ParentPay facility to set up income payment services for parents / service users in regards to school trips and other income streams.
8. Liaise with Senior Finance staff and provide detail in support of reconciliation of ParentPay deposits / Private School Funds.
9. Receive and record monies from pupils and parents / carers.
10. Issue letters to parents whose ParentPay accounts are in debit
11. Undertake reconciliations, for example of bank accounts and petty cash and of the purchase ledger control account where required.
12. Undertake other support duties such as reception cover, second call answering to school, dealing with correspondence, filing and word processing.
13. Process travel and subsistence claims.
14. Regularly work to pre-set deadlines and manage conflicting demands.
15. Maintain up to date First Aid at Work qualification and contribute to the whole school First Aid Rota