Job Title: Office Manager & HR Support
Location: London Hybrid 2 days WFH 3 days office based
Salary: Up to £35,000 depending on experience plus benefits
Hours: Monday to Friday 9 am to 5 pm
About the Role:
Are you an experienced Office Manager looking for a dynamic role in a busy Financial Services company? We have an exciting opportunity for you to join our client's London office, where you'll not only manage the day-to-day office operations but also support the HR team with the potential to study a CIPD qualification through an apprentice programme.
In this role, you'll be responsible for overseeing office suppliers and supplies, ensuring the smooth running of our facilities, managing post, and coordinating company events. Additionally, you'll have the unique opportunity to delve into HR support, including recruitment, onboarding, and employee well-being initiatives.
We're seeking a highly organised, proactive individual with a great sense of humour and strong communication skills. You'll be the first point of contact for visitors and building-related inquiries, manage office projects, and ensure our workspace is a clean, welcoming environment. While people management experience isn't required, a positive outlook and the ability to juggle multiple tasks under pressure are essential.
If you're passionate about both office management and HR, and you're eager to grow your skills in a supportive environment, we want to hear from you!
Apply today to be part of a team that values professionalism, teamwork, and continuous learning.
Responsibilities:
- Responsible for all office purchasing and resourcing such as stationary, first aid kits, Furniture and general supplies
- Act as the first point of contact for all visitors
- Manage the day-to-day running of the office and ensure that the office is kept clean
- Manage inbound and outbound post and courier services
- Assist the executive team with monthly expenses
- Manage and coordinate company activities including weekly office lunches, team-building events and conferences
- Planning and overseeing office projects as and when required
- Manage office supplier agreements, ensuring they are maintained tracked and renewed when required
- Manage the cleaning contractor and ensure cleanliness standards are maintained
- Act as the first point of contact for any building-related enquiries/issues/emergencies including our of-hours
- Be the Chief Fire Warden and First aid trained (training can be provided)
- Ensure the company Fire Risk Assessment is reviewed yearly and organise yearly servicing of fire extinguishers
- Supporting the HR team with a range of HR administrative tasks related to recruitment, onboarding new staff, employee records on internal systems, supporting with wellbeing initiatives and ad-hoc tasks when required
- Assist with annual leave and absence reporting board
Experience required:
- 2 years' experience in a similar role managing an office (people management experience is not required)
- Have great organisational skills
- Be a good communicator - you will be the voice of the business as the first point of contact
- Have strong verbal and written communication skills
- Able to work under pressure to deadlines
- Good knowledge of Excel Word and PowerPoint
- Have a positive outlook and a good sense of humour
Trusting Stellar Select:
At Stellar Select, our commitment goes beyond recruitment; it's about crafting experiences that elevate your career journey. We take pride in delivering excellent services to our candidates and always going the extra mile to ensure your success.
Our foundation is built on openness and transparency. We believe in clear communication with everyone we work with, fostering an environment of trust, honesty and fairness.
Embark on your career journey with confidence, knowing that our services are designed with your success in mind. Here's what our complimentary service includes:
- Expert Consultants: We are your allies, dedicated to understanding your goals and guiding you toward success.
- Industry Expertise: Benefit from our in-depth knowledge of the industry, providing you with insights that set you apart in your career.
- 1-2-1 Experience Discussion: Your experiences matter. Engage in personalised discussions about your journey and how it aligns with the job role.
- Interview Preparation: Step into interviews with confidence. We provide thorough preparation to ensure you shine in every interaction.
- Negotiation of Job Offers: We'll manage the negotiations on your behalf, aiming for offers that align with your expectations.
- Market Insights: Stay informed with the financial market insights that empower you to make informed career decisions.
- Recruitment Process Updates: No more uncertainty. We keep you in the loop with regular updates on your recruitment process.
- Matching to Other Roles: Your journey doesn't end with one opportunity. We explore matches to other roles based on your experience and interests.
- Referral Programs: Spread the word and be rewarded.
For more information regarding the role of Office Manager & HR Assistant please contact us
Stellar Select is acting as an employment agency and is a corporate member of the REC