The Electoral Commission has an exciting opportunity for a Records Management Adviser to join their team
Salary: £32,900 per annum
Location: Hybrid working with two days a week in the office London
Job Type: Full Time, Permanent
About Us:
The Electoral Commission is the independent body which oversees elections and regulates political finance in the UK. We work to promote public confidence in the democratic process and to ensure its integrity.
We offer excellent terms and conditions, including flexible working hours and the opportunity to join the Civil Service pension arrangements (dependant on scheme rules).
Records Management Adviser – The Role:
To work with the Records Manager to provide a comprehensive records management service to the Commission. This will include training staff at all levels of the Commission on the principles of records management ensuring records in all formats are managed throughout their lifecycle. The postholder will also assist in demonstrating how the Commission meets its legal obligation as a public body and publisher.
Records Management Adviser - Key Responsibilities:
- To work with the Records manager in providing guidance and training on compliance arising from information legislation and legislative provisions under the Public Record Act 1958, The Legal Deposit Library Act 2003, The Legal Deposit Libraries (Non-Print Works) Regulations 2013, s.46 of the Freedom of Information Act 2000 and other related legislation
- Assist with the appraisal and transfer of the Commission's paper and electronic records to the National Archives and places of deposit for permanent preservation
- Supervise the annual destruction of paper and electronic records that fall outside the scope of the Public Records Act. Working with teams and the external off-site facility
- Work with teams to confirm that Electoral Commission publications are deposited with the British Library and assist in handling queries from other Legal Deposit Libraries to support organisational compliance with statutory publication duties
- Monitor, advise and feedback to teams to ensure that records processes for hardcopy lifecycle management are enforced across the Commission in line with Commission policies and retention schedules
Records Management Adviser - You:
- Relevant qualification, degree, or equivalent experience in Records and/ or Information Management
- Experience working in records and information management in the public sector
- Experience of using Microsoft SharePoint/0365 to achieve efficient information management
- Experience of managing documents and document lifecycles in an enterprise content management system (preferably MS SharePoint/0365)
- Advanced IT skills including the use of Microsoft Word and Excel
- Understanding of information security management issues and procedures
- Working knowledge of relevant legislation e.g. The Public Record Act 1958, The Legal Deposit Library Act 2003 and the Legal Deposit Libraries (Non-Print Works) Regulations 2013
- Knowledge of the impact of PPERA 2000 in relation to information retention and UK GDPR, Data Protection Act 2018 and Freedom of Information Act 2000 on retention
Benefits of being a Record Management Adviser at the Electoral Commission:
- Opportunity to join the Civil Service pension arrangements, with a valuable range of benefits (subject to scheme rules)
- Opportunity to work in an inclusive culture that welcomes applications from all backgrounds
- Chance to be part of a diverse workforce that can better adapt to and reflect the needs of society
- Opportunity to achieve your full potential and enhance your career through learning and development
- Interest-free season ticket loan (after 2 months service)
- Generous holiday entitlement of 27.5 days (full time employee) plus public holidays, rising with length of service to 30 days
- Enhanced Family Friendly provisions (for maternity, paternity, shared parental leave, and adoption)
- Flexible, hybrid working or remote working available
- Cycle to Work Scheme (salary sacrifice scheme)
- Reward voucher schemes (via nomination)
Application Process:
Closing date: 8th July 2024 at 5pm
Interviews will be held w/c 15 July 2024
To apply for this exciting Records Management Adviser opportunity, please click ‘Apply' now!