Senior Administrator - Contract
Maternity Cover for 1 year
Oxford
£22,000-£28,000
Full-Time Temporary Contract
Benefits:
Annual leave increasing with long service.
Life assurance.
Study sponsorship with paid study leave.
Employee assistance programme.
Season ticket loans.
Cycle to work scheme.
Virtual GP service.
Subscription fees.
Company day's out.
A volunteering schemes.
Enhanced learning & development opportunities.
Our client is seeking and experienced and enthusiastic Administrator for a minimum of 30 hours per week to support all levels of their studio and ensure the office works effectively and efficiently.
With support from the Regional Manager, the role has a wide remit from knowing what's going on with projects, along with an excellent all-round understanding of facilities and office management processes.
You will need to be diligent with a hands-on approach along with the ability to be adaptable and collaborative with excellent multitasking.
Key Responsibilities as Senior Administrator:
- Support Lead Persons with fee and resource management by running project reviews with the Regional Manager and making updates using the internal project management software.
- Facilities management of the office ensuring all Health & Safety and ISO standards are achieved and maintained.
- Ensuring the smooth running of the office with adequate stock of stationery, kitchen, and office supplies; managing confidential waste.
- Support in implementing and maintaining business processes and procedures.
- Project administration support to the technical team e.g. booking travel, printing professional reports & drawings, filing etc.
- Booking meeting rooms, hosting guests, end-to-end meeting coordination.
- Front office duties, including meeting and greeting visitors and answering calls.
- Arranging and managing local staff events, celebrations and employee recognition.
- Act as the 'go to person' for all employee office needs.
- Providing new employees with induction and Health & Safety information
Key Requirements for the Senior Administrator:
- Good with numbers and be mathematically competent.
- Previous experience in an Office Management based role.
- Have a flexible approach and be able to prioritise.
- Experience of working in a pressured environment with frequent interruptions.
- Proven problem-solving skills.
- Professional demeanour.
- Strong communication & attention to detail.
- Exceptional organisational skills.
- Enthusiasm for developing skills and knowledge.
- Ability to work in a team locally, regionally and within the wider business.
- Proficient in Office 365.
Disclaimer: Due to the high amount of interest that we receive for each of our roles, unfortunately we cannot respond to each application individually, therefore if you do not hear back from one of our consultants within 14 days then unfortunately you have not been shortlisted for this role.