- Career development
- Dealing with a high performing team
- Growing firm
Fram are working with a successful investment manager, with offices in Devon, who are seeking a new office manager. The role is full time and offers exceptional career growth for the right candidate. Our client deals with HNW individuals and invests across a wide range of asset classes using cutting-edge technology. Due to movement within the firm, they are looking for an exceptional Office Manager to oversee the daily operations of the office and ensuring a productive and efficient working environment.
This position is perfect for someone with experience in office management, ideally within financial services or other professional industries. It may also appeal to a high-performing Executive Assistant seeking the next step in their career.
Key Responsibilities:
- Manage day-to-day administrative tasks such as answering phones, managing correspondence, and coordinating calendars for the investment team.
- Schedule meetings, book conference rooms, and prepare agendas for internal and client meetings.
- Arrange logistics for employee travel, accommodation, and meeting spaces.
- Maintain SharePoint and task management systems, uploading key documents and managing internal files.
- Track deadlines for finance, reporting, compliance, and business administration, taking ownership of select tasks.
- Oversee office equipment like printers, copiers, and audio-visual systems, coordinating with IT support as necessary.
- Ensure compliance with health and safety regulations.
- Build and maintain relationships with vendors and service providers.
- Track budgets related to office supplies, maintenance, and events, reporting expenses to finance.
- Assist with client-facing events, such as seminars and meetings, ensuring a professional atmosphere.
- Plan and coordinate team social events to promote a positive company culture.
- Assist in onboarding new hires, handling HR documentation, setting up workstations, and introducing new employees to office procedures.
- Act as a point of contact for office-related concerns or needs from the team.
- Help coordinate ongoing employee training to meet professional development requirements.
- Ensure office operations comply with industry regulations, including data security and confidentiality.
- Manage the storage and disposal of sensitive documents in line with company policies.
- Assist with audit preparations by ensuring all necessary documentation and records are up to date and accessible.
The ideal candidate will thrive in a high-performing, results-driven environment. Have prove experience as an Office Manager or in a similar role, ideally within financial services or a professional industry. Strong organisational skills and the ability to juggle multiple tasks. Proficient y in Microsoft Office Suite, including SharePoint, Power Apps, Teams, and Task Manager.
With the rapid growth of the business and exciting future opportunities, there's never been a better time to join this firm.