This Executive Assistant role involves managing a dynamic secretarial and business support team in the FMCG industry. The successful candidate will be a team leader with a strong focus on efficiency and organisation.
Client Details
Our client is a renowned player in the FMCG industry based in Bedford. With thousands of employees across the UK, they consistently deliver high-quality services to a broad range of clients.
Description
- Organise and manage the 3 Executive's calendar by scheduling meetings, appointments, and other engagements, ensuring there are no conflicts.
- Coordinate and streamline office operations.
- Communicate with internal and external stakeholders to confirm meeting times, locations, and agendas.
- Delegate tasks and assignments to team members.
- Ensure all business services are delivered in a timely and efficient manner.
- Manage the calendar to prioritise tasks and activities based on urgency and importance.
- Organise team meetings and maintain transparent communication.
- Book flights, trains, car rentals and accommodations based on the Executive's preferences and business needs.
- Prepare detailed travel itineraries, including flight details, accommodation information, and meeting schedules.
- Monitor and record all expenses related to the executive's business activities, including travel, entertainment, and office supplies.
- Handle the receipt and processing of invoices, ensuring they are accurate and authorised.
- Handle phone calls, emails and other forms of communication, acting as a gatekeeper for the Executives you are supporting
Profile
The successful candidate for this Executive Assistant position should have the following skills:
- Proven experience of supporting multiple people at Executive level
- Strong organisational skills and an ability to prioritise tasks
- Exceptional communication
- Demonstrated ability to handle high-stress situations
- Knowledge of office management systems and procedures
Job Offer
- A very competitive benefits package
- Hybrid working
- Opportunity to work in a dynamic and professional environment.
- A supportive culture that values teamwork and collaboration.
- Car parking available on site