We are actively recruiting for an Accounts & Billing Administrator to join a Leighton Buzzard based company. Our client is one of the market leaders within their field. As a business, they can offer job security, prospects, and development opportunities.
Working Hours:
- 08:00am to 16:00pm, Monday to Friday = 37.5 hours a week. Please note, this role is FULLY office based, with NO remote or hybrid working.
Key Responsibilities:
- Produce Sales Invoicing Data and Analysis Reports.
- Produce Cost Management Reports routinely and on request.
- Invoicing of weekly and monthly billing.
- Assist with the continuous improvement of processes and procedures.
- Develop and maintain own skills to facilitate current good business practice and achievement of business objectives.
Key Duties:
- Prepare data to ensure accurate charges are applied to weekly sales invoices.
- Analyse unbilled orders on internal systems.
- Open new accounts on Sage.
- Issue additional sales invoices and credit notes weekly and monthly as appropriate.
- Downloading, reviewing and costing shipments made through the system.
- Updating costs, invoicing clients direct and producing back up data to support the invoices.
- Issuing charges to different departments in a timely manner.
- Analysing monthly charge memos and loading the data into Oracle.
- Analysing data for month end accruals.
- When directed by a manager, undertake any other task appropriate to the skills and responsibilities of an Accounts Specialist.
- Holiday cover for the team.
Skill Requirements:
- Ability to build effective working relationships, whilst appreciating the need for maintaining confidentiality
- An eye for detail and ability to work accurately.
- Excellent communication skills both oral and written.
- Ability to build effective working relationships, whilst appreciating the need for maintaining confidentiality
- Good organization skills with the ability to prioritize.
- Excellent team player and able to work on your initiative.
Skills & Experience needed:
- Deals with issues arising from and associated with distribution and warehouse Sales invoicing.
- Ability to work methodically and accurately with good numeracy skills.
- Must have strong attention for detail and be able to work well under pressure.
- Must appreciate the need for retaining confidentiality where appropriate.
- Prepared to learn and adaptable to change.
- Must be able to build effective working relationships with colleagues and clients.
- Ability to evaluate and prioritise workload.
System Knowledge Needed:
- Confident in using accounts based software including SAGE, and SAP.
- Good working knowledge of Excel and Outlook.
- Basic working knowledge of the internet.
- Relevant experience in operational and accounts environments.