Legal Secretary
My client is a leading global law firm based in Belfast, who are currently seeking an experienced Legal Secretary to join their Catastrophic Injury and Large Loss team.
This is a Full-Time, Fixed-Term Contract for 6 Months.
With a salary of £27,900 - £33,000 per annum (dependent on experience).
Job Role:
You will be responsible for providing a high quality, comprehensive workflow management and organisational service to fee earners in the group as well as providing exceptional client service.
Essential Criteria:
- Experience of working in a legal or professional services environment.
- Advanced knowledge of document management/case management systems.
- Proven experience of managing high level client facing tasks and priorities, with a hands-on, practical approach.
- Advanced knowledge of Microsoft Office packages.
- An aptitude for providing top level organisational support, anticipating support needs, producing documents and client communications of the highest standard.
- Excellent communication skills both written and verbal – with the ability to communicate with stakeholders at all levels.
Main Duties and Responsibilities:
- Become an active part in the care of clients and be wholly familiar with contacts/clients and dealing with basic client queries as appropriate.
- Manage the production of documents and check returned work produced by the Document Production team/speech recognition for accuracy/formatting, before it is passed to the relevant lawyer.
- Taking and making client related calls, dealing with and handling message taking as appropriate.
- Liaise with Client & Marketing and provide support for scheduling tender meetings, directory interviews, client training etc.
- Manage Interaction and ensure new prospects, clients and contacts, activities and business development information are added.
- Responsible for keeping up to date with client specific protocols and processes, implementing, providing guidance and training to others where necessary and ongoing monitoring.
- Responsible for files to be opened and closed and supervise general filing requirements and record keeping and production of engagement letters ensuring compliant at all times.
- Monitor and manage key dates for clients and ensure compliance procedures are up to date on all files and matters.
- Support fee earners in business development activities including the involvement in preparation of pitches and presentations, scheduling meetings e.g. tenders, directories, internal clients.
- Work with business development managers on the maintenance of CRM to ensure key client contacts are in Interaction and ‘bounce-backs' e.g. contacts with rejected email addresses are reviewed, updated or archived from system.
- Assisting in the organisation of internal and external events, seminars and conferences.
- Manage diaries, ensuring they are up-to date, anticipating requirements e.g. associated travel/accommodation bookings, meeting rooms, drafting itineraries, preparing agendas, preparing and circulating papers.
- Produce and maintain Excel spreadsheets as required.
- First point of contact for the team.
- Assisting in the tender process.
- Arrange for the preparation and collation of internal sector newsletters and briefings.
- Arrange photocopying, printing, organising couriers, sending out letters, faxes etc.
- Receiving instructions via digital dictation for tasks and acting upon the same.