We are seeking a friendly, professional, and highly organised Receptionist/Administrator who is available immediately to join our client in the healthcare sector based in Dumfries & Galloway to start in a temporary contract until October 2024. The ideal candidate will manage reception duties, provide outstanding customer service, and contribute to the smooth operation of our office.
Key Responsibilities:
- Greet and assist visitors, ensuring they feel welcomed and are directed to the appropriate staff or department
- Answer and manage incoming calls, addressing inquiries, and directing calls to the appropriate individuals or departments.
- Schedule and coordinate meetings, appointments, and events and maintain and update calendars as necessary
- Receive, sort, and distribute incoming mail and packages by preparing and sending outgoing correspondence
- Perform basic clerical tasks including data entry, filing, and managing office supplies.
- Provide excellent customer service by responding to client inquiries, resolving issues, and offering information about the company's services and products.
- Ensure the reception area is clean, organised, and presentable
Requirements:
- Proven experience as a Receptionist, Front Office Representative, or similar role.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other office software.
- Excellent verbal and written communication skills.
- Strong organisational and multitasking abilities.
- Friendly and professional demeanour with strong customer service skills.
- Ability to handle sensitive information with confidentiality.
If you are available immediately and have the skills we're looking for, we'd love to hear from you! Apply today or for further information contact Jenna Cochrane at
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.