Location London - Working for this Global Banking Group - The job holder is required to attend the office regularly with anticipated 2-3 days weekly office attendance. There is also plenty of opportunity to work from home, for which equipment will be supplied. This arrangement is subject to regular review and agreement with the line manager to ensure it remains in line with the Bank's flexible working policy.
The primary objective of this role is to assist the Procurement Manager in establishing and transforming a new Procurement division within the Bank. Key Responsibilities Main responsibilities include coordinating with suppliers, negotiating contracts, maintaining accurate procurement records, and ensuring adherence to organizational policies and regulations. Strategic Sourcing: o Work with external vendors to obtain quotations for new requirements. o Ensure that purchasing activities are complaint with Procurement Policies and Procedures. o Create pipeline of upcoming contractual renewals/cancellations across different departments. o Updating internal stakeholders regarding progress of Procurement activities. o Raising, monitoring and issuing Purchase Orders. o Maintain positive relationships with external vendors alongside internal stakeholders. Supplier Management: o Organise, attend and participate in meetings such as commercial discussions, contractual negotiations, service reviews and incident management calls. o Ensure all meetings have a set agenda confirming they contain the appropriate audience and content to ensure value-add for all attendees. o Track any outstanding actions post meeting and circulate as necessary to make sure that any follow up meetings or items are managed. o Ensuring all records are maintained and updated as necessary. Cost Management: o Drive cost-saving initiatives by ensuring that all purchasing activities are priced fairly and appropriately. o Track OPEX and CAPEX expenditures to report as part of monthly metrics. o Ensure that there is sufficient business justification to validate all commercial requests. Cross-Functional Collaboration: o Collaborate with various departments within the Bank, such as PCM, Legal, and Operations, to ensure procurement activities are aligned with business needs and comply with internal policies. Market Research: o Stay informed about market trends, technological advancements, and regulatory changes that could impact procurement strategies, providing insights to support informed decision-making. Compliance and Risk Mitigation: o Ensure procurement activities adhere to relevant regulations, policies, and ethical standards, implementing measures to mitigate potential risks associated with supplier relationships. The role will be to support the Procurement Manager in creating these new policies. · Procurement policy · Vendor management procedures · Contract management. · Cost control procedures · Risk management and compliance procedures. · Sourcing strategy · Procurement performance metrics What controls does the role perform? · Strategic sourcing · Contract management. · Spend analysis and reporting. · Supplier performance monitoring · Procurement policy compliance · Change management. · Vendor risk management
About the Candidate Required Skills:
- Minimum of c. 5 years' experience in Procurement with a focus on process improvement and transformation (Any experience in transformation will be preferred).
- Knowledge of Procurement Policies and Procedures. Experience in writing and integrating these policies and procedures within the function/organisation. · Proven record in contract management, including negotiation of terms. · A commercial Procurement outlook with an ability to provide commercially focussed advice. · Proficiency in using procurement software and tools, including ServiceNow (Desirable) as well as data analysis and reporting. · Advanced communication skills. Able to effectively engage and influence a diverse range of stakeholders, present information clearly, and write comprehensive policies and reports. Able to drive procurement initiatives and secure stakeholder buy-in. · Stakeholder management experience. · Influencing skills. Able to effectively persuade and align stakeholders with varying interests, ensuring collaboration and support for procurement transformation initiatives. · Problem solving skills. Able to navigate procurement challenges, develop innovative solutions and implement effective strategies. Desirable Skills: · Demonstrable experience in Procurement within Financial services (desirable) Qualifications: · Bachelor's degree in Business Administration, Supply Chain Management, or a related field. · Procurement qualifications desirable (any).