An exciting opportunity has come available for an Executive Assistant to support the Head of Compliance & Corporate Investors & Loan Management for a leading independent finance provider. Your primary responsibility will be to ensure the seamless execution of daily activities and assist with high-level tasks to ensure efficiency and timeliness.
Key Responsibilities:
- Email and Diary Management: Oversee multiple email accounts, draft communications, and manage the diary, ensuring meetings are well-organised and rooms are booked.
- Documentation: Proof-read legal documents for compliance, organise signing, scanning, and posting, and maintain monthly reports and payment schedules.
- Stakeholder Liaison: Communicate with external business partners, keep abreast of Anti-Money Laundering legislation, and assist in preparing reports and loan statements.
- Support and Coordination: Assist in performance management, respond to information requests, manage scheduling, and act as a gatekeeper for the Head of Compliance & Corporate Investors.
- Decision Making: Take ownership in the absence of the Head of Compliance & Corporate Investors, delegating work appropriately.
- Preparation and Research: Prepare presentations and reports, undertake research, and provide notes for meetings.
- Strategic Planning: Understand and anticipate organisational priorities, manage conflicting priorities, and support new stakeholder projects.
- Meeting Organisation: Plan and organise external stakeholder and client meetings.
- Ad Hoc Duties: Perform additional tasks as required.
Skills Required:
- Proactive attitude with high-quality work standards.
- Warm, personable, and articulate with outstanding communication skills.
- Ability to work swiftly with accuracy and attention to detail.
- Proficiency in MS Office packages (Word, Excel, Adobe, PowerPoint).
- Excellent organisational, time management, and problem-solving skills.
- Aptitude for handling confidential information and dealing with challenging clients.
- Self-motivation, good numerical skills, and professional discretion.
Key Performance Indicators:
- Efficient office operations and support to teams.
- Professional client and investor interaction.
- Proactive support during peak times.
- Effective time planning and organisation.
- Common sense and proactive approach to tasks.
If you are experienced Executive Assistant looking for an exciting new opportunity, please apply today!