Legal Secretary - Corporate (12 Month contract) for a leading US Law firm in the City - Salary c£50,000 Hybrid working + superb benefits
JOB RESPONSIBILITIES
The Legal Secretary must have the ability to communicate effectively, establish good working relationships and anticipate the needs of the attorneys, demonstrating excellent attention to detail and a high level of confidentiality and professionalism. Must be a resourceful team-player who can work in a progressive, fast-paced environment with competing demands, while remaining flexible, proactive and efficient.
- Utilises the Firm's computer systems and software applications.
- Follows the Firm's document processing methods and procedures, creates, spell checks, edits and proofreads work product to ensure accuracy and completeness.
- Establishes and maintains calendar and deadline reminder systems.
- Organises and prioritises telephone calls, mail, documents and projects.
- Schedules and organises activities such as meetings, conferences, departmental activities.
- Books travel/accommodation arrangements, prepares itineraries and follows up on travel expenses to process for payment.
- Maintains e-filing and management of inboxes, and records management systems.
- Opens new files, maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed.
- Updates client contacts regularly using Client Relationship Management system (CRM).
- Ensures that attorneys weekly timesheets entries are dealt with in a timely manner.
- Prepares legal documents and provides administrative support for partners and attorneys to whom assigned.
- Exercises discretion and judgement, prioritises effectively and often handles requests from multiple functional areas and external parties.
- Observes confidentiality of attorney-client relationship.
- Provides additional support during secretarial team members holidays and other absences.
- Performs overload document work requests, filing, photocopying, as requested by other attorneys/ departments.
- Attends regular technical training and/or mandatory training.
QUALIFICATIONS
- Ideally 2 years' legal secretarial experience in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision.
- Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm.
- Ability to organise and prioritise numerous tasks and complete them under time constraints.
- Ability to proofread typed material for grammatical, typographical or spelling errors.
Although this role is an initial 12 month contract, there is every chance that this could be extended or made permanent !