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We are excited to be supporting an independent regional law firm, recognised for having a positive long-term impact upon its people, its clients, its business partners, and its community. We have over two hundred employees. Their approach to people draws on enjoyment, health & wellbeing, developing talent, technical excellence, training, reward, and recognition. The main duties will be: Ensure that dictation queues are checked regularly throughout the day, picking up tasks across departments in order of priority Liaise with our Office Assistants to delegate administrative tasks, tracking progress through to completion Deal promptly with any finance requests such as billing, TT's in/out and any other queries that may arise E-filing, hard copy filing and file maintenance Handling various companies house and land registry searches Typing letters, emails and file notes as dictated by our fee earners Document production, amending and creating documents from our standard templates in line with our standards Liaise with the PA team as and when required Assist with the training of new secretaries Support fee earners with file opening process Arrange or, where not appropriate, conduct photocopying, printing, or scanning so relevant documents are collated and distributed in a timely manner Liaise with other Secretaries to share tasks and discuss deadlines Manage queries, responding as appropriate and/or ensuring that all messages are communicated and responded to Person specification " Excellent telephone manner and communication skills " Exceptional organisational skills with an eye for detail " Team orientated personality with the ability to work independently and with others " Flexibility and dependability " Ability to take the initiative and demonstrate proactivity " Ability to remain calm under pressure and work to tight deadlines " Conscientious, approachable, and enthusiastic " Have a positive approach to daily tasks " Ability to embrace change and do so in a positive and energetic way " Accurate typing speed of at least 60 words per minute " Excellent IT skills, proficient in Microsoft Office systems " Some legal experience in property would be a huge advantage but not essential. In return the company will provide a full induction, a successful team to join and a company which genuinely does care about its people.
Legal Secretary Demonstrate impeccable secretarial abilities, particularly in fast and accurate audio typing. Exhibit strong organisational skills and the ability to perform effectively under pressure. Communicate confidently and effectively with clients and a diverse range of individuals both in person and over the phone. Show eagerness to learn and take on progressively more responsibility and autonomy. Possess a dynamic and highly motivated demeanour. Capably prepare legal documents. Provide exceptional service to clients and colleagues alike. Always maintain a high level of confidentiality. Duties will be varied and include: Typing and amending legal documentation Transcription of digital dictation Diary management Liaising with clients, solicitors and other professionals via telephone and email File management General administration support Experience of audio typing and if possible, have worked within family law previously. Due to a very high number of applications, we are unable to come back to every candidate with feedback. If you do not hear from us within 48 hours, please assume that you have been unsuccessful on this occasion. Your CV will be registered with us and we will keep you updated with any other positions that may be of interest. However please keep checking our website as new roles will be updated daily, Nouvo Recruitment London wishes you the best of luck in your job search. Nouvo Recruitment London operate as an independent recruitment agency with over 20 years of experience supporting clients and candidates nationally across the UK.
We are looking for an up-and-coming PA secretary for a fantasticfull-time opportunity within a professional services firm in Birmingham. This is an opportunity within a fast-paced and exciting core business team. This business boasts a fantastically social working environment and excellentbenefits. You willbe responsible for the following duties: Offering expert and efficient administrative support to the full team including diary and inbox management, and coordination of travel arrangements Successful liaison with clients via telephone and email in a professional and timely manner Working professionally as part of the wider team with a meticulous eye for detail Organisation of case bundles and management of in-house case systems Assistance with the in-house billing processes including handling any queries from clients The successful applicant must possess administrative experience withina professional services environment, ideally legal or financial services. This role will be based on a full-time working weekand offers hybrid working. This role will involve on-site training and a varied workload. If you think this is the role for you, please apply online or call Matt @ Katie Bard on 01216334443 to find out more information.Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is an Equal Opportunities Employer. Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to the privacy notice on our website which will explain how we as an organisation will manage your data. If your application is successful we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful we will delete your application within 6 weeks and all record of your data.